Administrative Assistant - Law Division

U.S. Bank•Minneapolis, MN

2d•Hybrid

About The Position

U.S. Bancorp is seeking an experienced administrative assistant to support the corporate law area of its in-house legal team. The role supports a large team of litigation and legal process professionals and requires independent work, collaboration in a fast-paced and collegial environment, and coordination across multiple stakeholders and priorities. The position provides administrative, operational, and project support across litigation matters and legal-process activities. Duties include coordinating workflows and deadlines; managing calendars, meetings, travel, expenses, invoices, legal settlement checks, wire transfers, files, databases, and matter-management systems; and preparing presentations, reports, correspondence, and other documentation. The assistant handles highly confidential information and helps anticipate needs, resolve issues, follow up on open items, and improve efficiency through technology and organized departmental resources. The role requires working from a U.S. Bank location three or more days per week. U.S. Bank offers a comprehensive benefits package, subject to eligibility requirements.

Requirements

High school diploma or equivalent.
Typically five or more years of experience in administrative and support staff activities.
Excellent organizational skills and attention to detail, with the ability to provide complex, highly confidential support under minimal supervision.
Ability to interface effectively with all levels of the organization.
Demonstrated follow-through on projects and assignments requiring coordination among multiple stakeholders, tracking tasks, deliverables, and deadlines through completion.
Ability to work as a team player, prioritize effectively, meet deadlines, and handle multiple high-priority tasks concurrently.
Excellent judgment, tact, and diplomacy when dealing with internal and external customers and independently handling non-routine situations and conflicts.
Ability to coordinate multiple priorities, manage competing deadlines, and organize work across stakeholders and projects in a fast-paced environment.
Strong written and verbal communication skills, including preparing presentations, facilitating coordination, and building effective working relationships across functions and organizational levels.
Ability to identify issues, anticipate needs, proactively follow up on open items, and drive work to completion with minimal supervision.
Ability to develop trusted relationships and collaborate effectively with attorneys and cross-functional teams.
Ability to balance numerous priorities, deadlines, and projects while maintaining accuracy and responsiveness.
Comfort working in a dynamic environment with changing priorities, evolving business needs, and new responsibilities.
Proven ability to handle highly confidential information with discretion, sound judgment, and professionalism.
Commitment to delivering exceptional service and support to attorneys, colleagues, and other stakeholders.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience maintaining databases, tracking systems, or other tools used to manage information, deadlines, action items, and workflows.
Ability to learn and adapt to new technologies and identify opportunities to improve efficiency, communication, and service delivery through technology.

Nice To Haves

Experience with SharePoint, reporting tools, AI-enabled productivity tools, database applications, or matter-management systems.

Responsibilities

Provide general administrative support for a large team of litigation and legal process professionals.
Coordinate activities and workflows across litigation matters to ensure deadlines, action items, and deliverables are completed on time.
Manage calendars, schedule meetings, and coordinate logistics among attorneys and cross-functional teams.
Coordinate travel and manage expense reimbursement.
Process invoices, request legal settlement checks, and submit wire transfers.
Partner with attorneys and business partners to prepare presentations and reports.
Track deadlines, milestones, action items, and reporting requirements related to litigation and legal-process activities.
Manage litigation and project files, including electronic and physical records, keeping information organized and accessible.
Maintain litigation databases and matter-management systems, ensuring accurate, complete, and timely updates.
Manage incoming and outgoing mail in conjunction with the administrative assistant team.
Manage legal invoice processing and support matter-related expense tracking.
Handle highly confidential information and documents with discretion, judgment, and professionalism.
Prepare, review, and organize correspondence, records, reports, and other legal and administrative documentation.
Anticipate needs, identify issues, proactively follow up on open items, and help drive work to completion.
Use technology and productivity tools to improve efficiency, communication, and workflow management.
Maintain and organize departmental resources, procedures, and reference materials to promote consistency and knowledge sharing.
Support department initiatives and special projects as assigned.
Perform administrative, operational, and project-support activities as assigned.

Benefits

Healthcare, including medical, dental, and vision coverage.
Basic term and optional term life insurance.
Short-term and long-term disability insurance.
Pregnancy disability and parental leave.
401(k) and employer-funded retirement plan.
Paid vacation, from two to five weeks depending on salary grade and tenure.
Up to 11 paid holiday opportunities.
Adoption assistance.
Sick and Safe Leave accruals of one hour for every 30 hours worked, up to 80 hours per calendar year unless otherwise provided by law.
Incentive and recognition programs.
Equity stock purchase.
401(k) contribution and pension, subject to eligibility requirements.