Administrative Assistant - Law Division

U.S. Bank•Minneapolis, MN

4d•$24 - $32•Hybrid

About The Position

U.S. Bancorp is seeking an experienced administrative assistant to support its corporate law area and a large team of litigation and legal process professionals. The role requires working independently while collaborating in a fast-paced, collegial team environment and coordinating activities across multiple stakeholders and priorities. The position requires working from a U.S. Bank location three or more days per week. The assistant coordinates legal workflows and litigation deadlines, manages calendars, travel, expenses, invoices, settlement-check requests, wire transfers, records, databases, and matter-management systems. The role also supports attorneys and business partners with presentations and reports, manages mail and departmental resources, prepares and organizes legal and administrative documents, and contributes to department initiatives and special projects. The position handles highly confidential information and requires discretion, judgment, professionalism, strong organization, and proactive follow-through.

Requirements

High school diploma or equivalent.
Typically five or more years of experience in administrative and support staff activities.
Excellent organizational skills and attention to detail.
Ability to provide complex, highly confidential support services under minimal supervision.
Ability to interface effectively with all levels of the organization.
Strong follow-through and ability to coordinate stakeholders while tracking tasks, deliverables, and deadlines through completion.
Ability to work as a team player, prioritize, meet deadlines, and handle multiple high-priority tasks concurrently.
Excellent judgment, tact, and diplomacy when independently handling non-routine situations and conflicts with internal and external customers.
Ability to coordinate competing priorities and deadlines across stakeholders and projects in a fast-paced environment.
Strong written and verbal communication skills.
Ability to identify issues, anticipate needs, proactively follow up, and drive work to completion with minimal supervision.
Ability to build trusted relationships and collaborate with attorneys and cross-functional teams.
Ability to balance priorities, deadlines, and projects while maintaining accuracy and responsiveness.
Comfort with changing priorities, evolving business needs, and new responsibilities.
Proven discretion and sound judgment in handling highly confidential information.
Commitment to providing service and support to attorneys, colleagues, and stakeholders.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience maintaining databases, tracking systems, or other tools used to manage information, deadlines, action items, and workflows.
Ability to learn and adapt to new technologies and identify opportunities to improve efficiency, communication, and service delivery through technology.

Nice To Haves

Experience with SharePoint, reporting tools, AI-enabled productivity tools, database applications, or matter-management systems.

Responsibilities

Provide general administrative support to litigation and legal process professionals.
Coordinate activities and workflows across litigation matters, ensuring deadlines, action items, and deliverables are completed on time.
Manage calendars, schedule meetings, and coordinate logistics among attorneys and cross-functional teams.
Coordinate travel and manage expense reimbursement.
Process invoices, request legal settlement checks, and submit wire transfers.
Partner with attorneys and business partners to prepare presentations and reports.
Track deadlines, milestones, action items, and reporting requirements for litigation and legal process activities.
Manage litigation and project files, including electronic and physical records, keeping information organized and accessible.
Maintain litigation databases and matter-management systems, ensuring accurate, complete, and timely updates.
Manage incoming and outgoing mail with the administrative assistant team.
Process legal invoices and support matter-related expense tracking.
Handle confidential information and documents with discretion, judgment, and professionalism.
Prepare, review, and organize correspondence, records, reports, and other legal and administrative documents.
Anticipate needs, identify issues, follow up on open items, and help drive work to completion.
Use technology and productivity tools to improve efficiency, communication, and workflow management.
Maintain and organize departmental resources, procedures, and reference materials.
Support department initiatives and special projects as assigned.
Perform administrative, operational, and project-support activities as assigned.

Benefits

Healthcare coverage, including medical, dental, and vision.
Basic term and optional term life insurance.
Short-term and long-term disability insurance.
Pregnancy disability and parental leave.
401(k) and employer-funded retirement plan.
Paid vacation ranging from two to five weeks depending on salary grade and tenure.
Up to 11 paid holiday opportunities.
Adoption assistance.
Sick and Safe Leave accruals of one hour for every 30 hours worked, up to 80 hours per calendar year unless otherwise provided by law.
Incentive and recognition programs.
Equity stock purchase plan.