Administrative Assistant

Corporate Hiring Solutions Inc • Town of Smithtown, NY

1d • $65,000 - $75,000

About The Position

This is a broad administrative role serving as the operational backbone of the office. Approximately half of the work involves general office administration, with the remaining time divided between HR support and payroll support. The position calls for an organized, adaptable, and diplomatic person who can handle sensitive HR and payroll tasks with discretion while managing a range of administrative responsibilities. It offers variety and exposure to HR and payroll, with room to grow into broader operational responsibility.

Requirements

• Maturity, diplomacy, sound judgment, and discretion when handling sensitive information.
• Strong general administrative and organizational skills.
• Excellent written and verbal communication.
• Comfort learning new systems and taking on responsibility as trust is established.
• Proficiency with standard office software, such as Microsoft Office or Google Workspace.
• A generalist background in which HR and payroll were part of a broader role rather than the sole focus of the person's career.

Nice To Haves

• Some exposure to HR and/or payroll tasks through a prior generalist, office manager, or administrative role.
• Familiarity with payroll or HRIS systems.

Responsibilities

• Manage day-to-day office operations, correspondence, and scheduling.
• Maintain files, records, and documentation systems.
• Support leadership with calendar management, meeting coordination, and follow-up.
• Handle vendor communications, ordering, and office logistics.
• Assist with special projects across departments as they arise.
• Serve as a point of contact for internal and external inquiries.
• Assist with onboarding and offboarding paperwork and logistics.
• Maintain employee files and ensure compliance documentation is current.
• Support benefits administration and respond to routine employee questions.
• Help coordinate recruiting logistics, including interview scheduling and job postings.
• Escalate sensitive or complex HR matters appropriately.
• Assist with timesheet collection, review, and data entry.
• Support payroll processing tasks under guidance.
• Help reconcile basic payroll-related records.
• Flag payroll discrepancies for review rather than independently resolving complex issues.

Benefits

• Employee discounts
• Health insurance
• Paid time off

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed