Admin Assistant

Bot Verification•Horsham, PA

3d•Onsite

About The Position

We are seeking a reliable and organized Administrative Assistant to support daily onsite office operations and help create a positive workplace experience for employees and visitors. The role supports efficient office operations through administrative support, office coordination, event assistance, and light project and bookkeeping activities. The position provides administrative and project support for the Horsham office and assists other U.S. branch locations as needed, with no travel required.

Requirements

At least 2 years of administrative, office coordination, receptionist, or office management experience is preferred.
Strong organizational, communication, and customer service skills, with the ability to manage multiple priorities effectively.
Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
High attention to detail and accuracy, and the ability to work independently with minimal supervision.
Ability to learn new systems and processes quickly and take initiative in a fast-paced environment.
Strong attendance, reliability, and a positive, team-oriented attitude.
Ability to lift and move office supplies and materials up to 25 pounds.
Ability to walk throughout the office and assist with event setup and breakdown activities.

Nice To Haves

Experience with Microsoft Teams and SharePoint.
Experience with general office equipment.
Basic accounting, invoicing, or bookkeeping support experience.

Responsibilities

Support daily office operations and provide general administrative support.
Ensure meeting rooms are clean, organized, stocked, and ready for use; assist with room scheduling and coordination.
Support visitor check-in and help create a welcoming onsite experience.
Maintain office and kitchen supplies, including purchasing, stocking, and inventory management.
Assist with the coordination and execution of onsite and offsite office events and activities.
Coordinate office support needs, including holiday decor setup and breakdown.
Assist with monthly newsletter creation and other employee communications.
Maintain organized files, records, and administrative documentation.
Provide administrative and project support for the Horsham office and assist other U.S. branch locations as needed; no travel is required.
Set up projects in company systems and ensure timely processing of information.
Create subcontractor agreements and process change orders.
Submit subcontractor invoices for processing.
Submit requests for new vendor and customer setup, including subcontractor pre-qualification support.