Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• High school degree and 6 years of experience.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.

Nice To Haves

• Associate's or bachelor's degree in Business Administration, Office Administration, or a related field.
• Experience providing administrative support in an engineering, construction, transportation, or professional services environment.
• Demonstrated experience coordinating office operations, employee onboarding, invoice processing, meetings, and internal events.
• Experience with Salesforce, SharePoint, Workbench, or similar business systems.
• Experience supporting business development, marketing, and client engagement activities, including mailings, luncheons, career fairs, and professional association events.
• Experience coordinating office facilities, workplace safety programs, emergency preparedness, and employee safety initiatives.

Responsibilities

• Provide general administrative support, including correspondence, scheduling, mail, shipping, office supplies, and invoice processing.
• Coordinate professional association payments, including ACEC and TDA, and assist with monthly WisDOT Notices of Intent (NOIs).
• Coordinate office maintenance, cleaning, and facility requests with the landlord and facilities management.
• Support town halls, team meetings, employee luncheons, and other office events.
• Coordinate new-hire onboarding activities, including badges, office access, headshots, company swag, safety/PPE, and office procedures.
• Assist with I-9 documentation coordination and communicate with hiring managers and assigned employee buddies to support onboarding.
• Assist with Salesforce activities, client mailings, luncheons, and other business development initiatives.
• Support marketing activities, including career fairs, GP2W initiatives, and event coordination.
• Assist with marketing invoicing and administrative support for Workbench, CARS, and MW Contracts.
• Serve as the local office SH&E administrative lead, coordinate Safety Committee activities, and support Floor Wardens.
• Coordinate evacuation drills and emergency preparedness, and maintain office safety kits and fire extinguishers in collaboration with the landlord and BGIS.

Benefits

• Medical benefits
• Dental benefits
• Vision benefits
• Life insurance
• AD&D benefits
• Disability benefits
• Paid time off
• Leaves of absence
• Voluntary benefits
• Perks
• Flexible work options
• Well-being resources
• Employee assistance program
• Business travel insurance
• Service recognition awards
• Retirement savings plan
• Employee stock purchase plan
• Training and development programs