Administrative Assistant, Senior

SB Clinical Practice Management • Town of Brookhaven, NY

4d • $25 - $32 • Onsite

About The Position

The Senior Administrative Assistant provides administrative support to the Department and helps ensure efficient office operations. The role supports managers and employees with organization and communication, and includes coordinating schedules, handling correspondence and confidential records, maintaining office resources and databases, and assisting with department operations and special projects. The position is full time at Stony Brook Psychiatric Associates, UFPC in Stony Brook, New York, with a Monday–Friday schedule from 8:30 AM to 5:00 PM. The listed pay range is $25.27–$31.58. Compensation varies based on experience, education, and market conditions.

Requirements

• Associate degree, or two years of administrative experience in lieu of a degree.
• Three years of administrative experience.
• Excellent expressive and written communication skills.
• Strong organization and multitasking abilities.
• Proficiency in Microsoft Word and Excel.

Nice To Haves

• Bachelor’s degree in a related field.
• Administrative Assistant experience in a healthcare setting.
• Proficiency using Microsoft PowerPoint and Access.

Responsibilities

• Schedule meetings and maintain calendars.
• Answer and direct phone calls.
• Act as a liaison with other departments and outside agencies.
• Handle confidential information and maintain confidential files.
• Order supplies.
• Prepare payment requisitions.
• Open, sort, and distribute mail.
• Coordinate maintenance of office equipment.
• Make travel arrangements.
• Plan events and large gatherings.
• Prepare presentations.
• Scan and maintain documents and files.
• Prepare meeting materials and handouts.
• Assist with the day-to-day operations of the department.
• Maintain the office environment to support productivity.
• Research issues as needed.
• Update and maintain databases.
• Work independently and with a team on special projects.
• Perform other duties as assigned by management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree