Administrative Assistant - Business & Respiratory Therapy

Snow College•Snow College - Ephraim, UT

About The Position

The Administrative Assistant provides shared administrative and organizational support to Snow College’s Business Department and Respiratory Therapy Program. The position supports faculty, students, and program leadership by coordinating office operations, maintaining records, assisting with accreditation requirements, managing purchasing and budget documentation, and supporting meetings and activities. The successful candidate creates a welcoming environment for students and visitors, manages competing priorities, and works independently with accuracy and professionalism. Responsibilities are prioritized collaboratively by department and program leadership in alignment with approved hours, available resources, and accreditation deadlines. This is a part-time position expected to average 20 hours per week over the year, with more hours scheduled during the academic year and no work anticipated during the summer. Flexible start and end times may be available subject to supervisor approval and operational needs. Occasional full workdays are required, with advance notice whenever possible.

Requirements

High school diploma or equivalent.
Proficiency with word processing, spreadsheets, email, calendars, and shared electronic file systems.
Strong organizational and time-management skills, including the ability to manage competing priorities across two academic areas.
Effective written and verbal communication skills and a welcoming, service-oriented approach.
Ability to maintain accurate records, meet deadlines, and handle confidential student and personnel information appropriately.
Ability to work independently and collaboratively with faculty, staff, students, and community members.
Ability to learn college systems, including Self Service and other student, purchasing, scheduling, and administrative platforms.

Nice To Haves

Additional education or specialized training in business, office administration, or a related field.
One to two years of administrative, educational, healthcare, or related experience.
Experience supporting higher education or healthcare education programs.
Experience with accreditation documentation, admissions processes, student records, or assessment reporting.
Experience with budgeting, purchasing, expense tracking, website updates, or event coordination.
Experience supervising student employees.

Responsibilities

Serve as a welcoming point of contact for students, applicants, faculty, visitors, and community members; respond to routine inquiries and refer questions to appropriate personnel.
Prepare correspondence, forms, reports, presentations, and other department and program materials.
Maintain organized electronic and physical files, including confidential student and program records.
Coordinate incoming and outgoing mail, office supplies, copier maintenance, and other routine office needs.
Assist with faculty travel arrangements and related documentation.
Supervise and coordinate the work of assigned student employees.
Assist with ACBSP and institutional accreditation documentation, reporting, membership renewals, and review preparation.
Coordinate Occupational Advisory Committee and department meetings, including scheduling, agendas, materials, minutes, and recordkeeping.
Maintain department website information and respond to website inquiries.
Coordinate department communications and displays, including lobby television announcements, bulletin boards, classroom schedules, and recognition displays.
Coordinate building and room reservations, maintain scheduling information, and assist with building access and facility needs according to college procedures.
Serve as the department’s Gallup Access coordinator and assist with CliftonStrengths training logistics and materials.
Coordinate orders and inventory for department promotional items, faculty apparel, and student recognition materials.
Provide administrative support to the Program Director and Director of Clinical Education.
Receive and organize admissions applications, track required materials, maintain applicant records, and assist with applicant communications.
Compile and verify documentation for student files, portfolios, progression, program completion, and graduation.
Assist with accreditation documentation, data collection, assessment records, and report preparation for the Respiratory Therapy Program.
Coordinate Program Advisory Committee meetings, including scheduling, materials, logistics, minutes, and recordkeeping.
Assist with recruiting events, program orientations, student activities, continuing education activities, and graduation events.
Assist with monitoring department and program budgets, tracking expenses, and maintaining purchasing and expenditure records.
Process authorized purchases of equipment, supplies, and instructional materials according to college procedures.
Assist faculty and staff with purchasing card documentation, reconciliation, and required procedures.
Coordinate with appropriate college offices to resolve purchasing, payment, and budget questions.
Perform other related duties consistent with the position’s scope and approved hours.