Administrative Assistant

Langan Engineering & Environmental Services • Austin, TX

5d • Onsite

About The Position

Langan is seeking an Administrative Assistant to join its collaborative team in Austin, Texas. The role provides administrative support to Principals, Associates, Project Managers, and staff to help ensure accurate, successful workflow. The position supports meetings and events, travel arrangements, calendars, timesheets and billing-related tasks, communications, document preparation, records management, presentations, expense reports, and package handling. The Administrative Assistant also provides backup coverage for office services, IT, Marketing, and HR when needed.

Requirements

• High school degree required.
• At least 2 years of Administrative Assistant experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to maintain confidentiality.
• Strong initiative and flexibility.
• Excellent communication and interpersonal skills.
• Strong attention to detail and excellent analytical, multitasking, organizational, and judgment capabilities.
• Ability to work effectively independently and in a team environment.

Nice To Haves

• Bachelor’s degree.
• Administrative Assistant experience in the Professional Services sector.

Responsibilities

• Schedule and coordinate meetings, events, interviews, annual performance review meetings, and appointments.
• Host and facilitate team meetings, social gatherings, and conferences.
• Arrange complex and detailed travel plans and itineraries.
• Maintain individual, project, and/or group calendars and help office management stay updated on daily priorities as assigned.
• Work on chargeable tasks and ensure chargeability numbers are properly entered and allocated on weekly timesheets, billing, and invoices.
• Retrieve and distribute voicemail messages and assist callers with inquiries.
• Provide administrative support with filing, photocopying, scanning, and faxing; compose timely responses to written inquiries and distribute mailings.
• Compose and edit plans, specifications, reports, memorandums, and correspondence; prepare printed reports and other duplicated materials.
• Maintain corporate contact lists, Outlook contacts, files, databases, records, and other documents.
• Create, edit, and/or format PowerPoint presentations, technical reports, and proposals.
• Assist with timely submission of employee timesheets and expense reports.
• Prepare packages for shipment and deliver packages to on-site mail drop-off locations if necessary.
• Provide backup coverage for office services, IT, Marketing, and HR when needed.
• Perform other duties as requested.

Benefits

• Company-paid medical, dental, and vision coverage.
• Life insurance and short- and long-term disability insurance.
• Paid pregnancy disability leave.
• 401(k)/Roth plan with company match.
• Paid time off, including parental and military leave.
• Employee referral and professional license bonuses.
• Educational reimbursement.
• Employee resource groups.
• Flexible work schedules.
• Extensive training.
• Wellness programs.
• Buddy and mentoring programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED