Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• Zero (0) to two (2) years of front office or related experience
• Excellent communication skills including phone and email etiquette
• Must be flexible, personable, positive, and cooperative
• Proficient with MS Office products such as Word and Excel
• Proficient with computers and related equipment
• Solid work ethic, attention to detail, initiative, and resourcefulness
• Must be able to prioritize duties and be well organized
• Must have professional appearance and demeanor
• High School Diploma or GED
• Valid Texas driver’s license

Nice To Haves

• Five plus (5+) years of front office or related experience

Responsibilities

• Answer main District phone number, responding to basic questions or directing callers to the appropriate staff member during assigned shift
• Provide lobby coverage and greet visitors during assigned shifts
• Run the District mail service; prepare and send outgoing District mail, retrieve incoming mail; sort, stamp and distribute mail physically or digitally as needed
• With a member of the Admin Services team present, process received payments in accordance with documented payment procedures
• Act as Building Manager to ensure buildings and the supplies within are well stocked, organized and tidy for an overall professional appearance
• Handle courier services as required
• May be responsible for scheduling and coordination of meeting rooms, including meeting setups and takedown. May require ordering and/or picking up food for meetings
• May provide support for food requests as required for meetings for their assigned campus, ensuring meals are accurate and timely
• May act as accounts payable coordinator
• May serve as Procurement Card Coordinator and/or Travel Coordinator for select staff
• Order, stock and organize office, break room, and conference rooms and supplies
• Maintain general cleanliness in kitchen areas, work rooms, employee break rooms, and conference rooms
• Coordinate service, supplies and maintain office equipment in common areas as needed
• Members of the Administration Services Team will be cross-trained in multiple tasks to provide flexible support for essential functions under the centralized administration approach
• Maintain familiarity with strategic District levels of service
• Continuous improvement monitoring and innovation efforts
• Provide clerical support as requested
• Perform other duties as required