Administrative Assistant Risk Management & Safety Full Time
About The Position
The Administrative Assistant in Risk Management & Safety plans, implements, and completes assigned administrative projects under broad directives. The role performs clerical work such as drafting routine or sensitive correspondence, proofreading and editing materials, entering data, handling invoicing and expense requisitions, gathering and interpreting information for reports, and maintaining department files, supplies, equipment, and physical space. The assistant may relieve supervisors and others of administrative details where errors could have moderate costs. The role emphasizes excellent customer service and supporting a sense of belonging and empowerment in a diverse workplace.
Requirements
- Two to five years of progressively responsible support services work.
- High school completion and additional training related to the duties.
- Additional training may be obtained through formal education or seminars.
Responsibilities
- Plan and implement assigned projects from general directions, including projects with program- or organization-wide significance, and work with internal and external customers.
- Gather, interpret, and summarize data and information, and use it to develop administrative and statistical reports.
- Compose confidential and sensitive reports, contracts, and records.
- Assist in monitoring department budgets and accounts.
- Provide administrative support, including greeting and directing visitors or patients, answering questions based on knowledge of the department or organization, and transferring and screening calls appropriately.
- Maintain calendars for supervisors or the work group and make routine travel accommodations.
- Schedule and coordinate meetings, departmental events, and special projects.
- Prepare meeting materials and take meeting minutes.
- Draft correspondence; proofread and edit materials; perform data entry, invoicing, and expense requisitioning; and maintain department files, supplies, equipment, and physical space.
Benefits
- Medical, dental, vision, and life insurance plans.
- 403(b) retirement match contribution by Pine Rest.
- Generous paid time off for full-time and part-time employees.
- Tuition assistance and loan forgiveness.
- Employee Assistance Program with free and discounted services, including therapy, legal, accounting, and gym membership services.
- Tuition discounts for employees and family members through a partnership with Davenport University.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
