Safety Administrative Assistant

Meriton•Houston, TX

2d•Onsite

About The Position

Meriton is seeking a Safety Administrative Assistant to provide administrative support to the Safety Director, who supports Meriton Operating Companies. The role contributes to the success of the Safety Department by coordinating schedules and communications, managing expenses and documents, entering and organizing data, and supporting meetings and projects. The position requires integrity, discretion, and professionalism when handling sensitive and confidential information, along with a collaborative, can-do approach. The primary office is Meriton’s Shared Services location in Irving, Texas, in a corporate office environment. Telework, work from home, travel, or work from a satellite location may occur for portions of the workweek depending on project needs and in coordination with the employee’s direct supervisor or most senior departmental leader. The noise level and temperature are usually moderate. Reasonable accommodations may be made for qualified individuals with disabilities.

Requirements

Associate’s degree in safety, business, administrative assistance, or another related field.
At least 1 year of experience in an administrative support role; the posting states 1–2+ years required.
Ability to work collaboratively with leadership teams.
Proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word.
Excellent verbal and written communication and interpersonal skills, including the ability to build relationships across organizational levels and communicate in individual, group, and external settings.
Ability to handle sensitive and confidential information with professionalism, integrity, discretion, and transparency.
Strong attention to detail and work ethic.
Ability to work in a fast-paced environment, work independently, stay organized, and manage multiple priorities and deadlines.
Ability to solve practical problems and manage situations with limited information or standardization.
Ability to establish effective working relationships with colleagues and staff and acceptance of varied lifestyles, behaviors, and cultural and spiritual practices.

Responsibilities

Provide administrative support for incident and accident reporting, including data entry and preliminary documentation.
Maintain accurate records of incidents, near misses, and investigations.
Generate reports on incident trends and statistics as required.
Maintain inventory of safety supplies, personal protective equipment (PPE), and safety-related equipment.
Assist with procurement of safety materials and services.
Manage calendars by scheduling meetings, appointments, and reminders and coordinating with team members and external contacts.
Screen calls and emails and direct inquiries to the appropriate person.
Help ensure smooth day-to-day office operations by liaising with staff and suppliers.
Organize, file, and retrieve electronic and physical documents, and prepare presentations and reports as needed.
Help plan and coordinate company events and annual meetings attended by the Safety Director or Safety Department.
Compile and manage expense reports and invoices as needed.
Prepare meeting agendas, distribute materials, take minutes, and follow up on action items.
Enter data into spreadsheets, create reports, and maintain databases.
Assist Safety team leadership and other team members with research and special projects.
Perform other duties and responsibilities as assigned.
Conduct oneself ethically, legally, and responsibly, and adhere to the Employee Handbook and Code of Conduct.