Administrative Coordinator, Safety

CoreCivic•Youngstown, OH

11d

About The Position

The Administrative Coordinator, Safety supports the Shift Supervisor on an assigned shift by managing daily administrative activities of the Security department at CoreCivic Safety facilities. The role compiles and reviews documentation related to facility incidents, prepares incident packets for government partners and facility management, and enters real-time resident/inmate/detainee movement data into the Offender Management System (OMS) and partner databases. The incumbent provides administrative support to security management, including reporting, data entry, filing, correspondence, communications, and telephone handling. The position reviews incident reports and operational data for accuracy, completeness, and compliance with customer contracts and company policy; researches and gathers supporting information; and organizes, routes, and tracks incident packets through internal review and approval processes. The role also maintains knowledge of company and partner policies and applicable legal requirements, coordinates paperwork for individuals transferring into or out of custody, verifies the accuracy and security of movement paperwork, coordinates movement with other institutions, and assists with transportation coordination. The incumbent must be able to perform the job functions at a pace and level consistent with the position's performance requirements.

Requirements

High school diploma, GED certification, or equivalent.
Three years of full-time secretarial or administrative office work experience.
Proficiency in Microsoft Office applications.
Valid driver's license.
Must be at least 18 years of age.
Must be able to work any shift, including nights and weekends.

Nice To Haves

Organizational skills and experience with reporting and records management.
Qualifying education at an accredited college, business school, or technical institute in office administration or a related field may substitute for up to two years of the required experience.

Responsibilities

Support security management and the Shift Supervisor with daily administrative operations, emphasizing safety, organization, and professionalism.
Perform administrative duties including reporting, data entry, filing, and correspondence.
Communicate with staff and residents/inmates/detainees; respond to inquiries and requests or refer them to the appropriate staff member.
Answer telephone calls, route calls, and take messages.
Prepare correspondence, statistical reports, and other documents; edit documents for spelling, grammar, sentence structure, and other necessary corrections.
Review facility incident reports daily for accuracy and adherence to customer contracts and policy.
Generate reports on operational data and research or collect information requested to support facility operations.
Collect supporting documentation from staff and review forms for required information, completeness, and accuracy.
Organize documents for Shift Supervisor review and prepare incident packets.
Route and track incident packets through internal reviews and approvals.
Update customer and internal systems to accurately reflect resident/inmate/detainee movement and counts.
Conduct research and inquiries with staff to establish factual support for incident reports.
Maintain working knowledge of company and partner policies and applicable legal requirements.
Organize paperwork for inmates transferring into and out of custody and coordinate with facility departments to confirm paperwork is accurate and complete.
Verify the accuracy and security of paperwork related to inmate movement, coordinate movement with other institutions, and assist in coordinating transportation.