Administrative Coordinator, Safety

Core Civic•Youngstown, OH

11d

About The Position

The Administrative Coordinator, Safety supports the Shift Supervisor on an assigned shift with daily administrative activities for the Security department at CoreCivic Safety facilities. The role compiles and reviews documentation related to facility incidents, prepares incident packets for government partners and facility management, and enters real-time resident/inmate/detainee movement data into the Offender Management System (OMS) and partner databases. The incumbent supports security management with a focus on safety, organization, and professionalism. Duties include reporting, data entry, filing, correspondence, responding to inquiries, preparing and editing documents, reviewing incident reports, researching operational information, and coordinating the completion and routing of incident packets. The role also organizes and verifies paperwork for people transferring into or out of custody, coordinates with facility departments and other institutions, and assists with transportation coordination. Work must be performed at a pace and level consistent with job performance requirements.

Requirements

High school diploma, GED certification, or equivalent.
Three years of full-time secretarial or administrative office work experience; qualifying education in office administration or a related field from an accredited college, business school, or technical institute may substitute for up to two years of the required experience.
Proficiency in Microsoft Office applications.
Valid driver's license.
Must be at least 18 years of age.
Must be able to work any shift, including nights and weekends.

Nice To Haves

Organizational skills and experience with reporting and records management.

Responsibilities

Support security management in daily operations, emphasizing safety, organization, and professionalism.
Perform administrative duties including reporting, data entry, filing, and correspondence.
Communicate with staff and residents/inmates/detainees; respond to inquiries and requests or refer them to the appropriate staff member; answer telephone calls, route calls, and take messages.
Prepare correspondence, statistical reports, and other documents, and edit them for spelling, grammar, and sentence structure.
Review facility incident reports daily for accuracy, customer contract compliance, and adherence to policy.
Generate reports on operational data and research and collect information to support facility operations.
Collect supporting documentation from staff; review forms for required information, completeness, and accuracy; organize documents for Shift Supervisor review; and prepare incident packets.
Route and track incident packets through internal reviews and approvals, and submit them to government partners and facility management in accordance with contractual requirements and company policies and procedures.
Update customer and internal systems to accurately reflect resident/inmate/detainee movement and counts.
Research and make inquiries with staff to establish factual support for incident reports.
Maintain a working knowledge of company and/or partner policies and applicable legal requirements.
Organize paperwork for inmates transferring into and out of custody and coordinate with facility departments to confirm paperwork is accurate and complete.
Verify the accuracy and security of paperwork related to inmate movement, coordinate movement with other institutions, and assist in coordinating transportation.