Administrative Assistant-Safety
About The Position
The Administrative Assistant-Safety supports office operations and the Safety department through data entry, employee assistance, coordination of Safety regulations, and a range of administrative and facility tasks. The role works with office staff, employees, human resources, payroll, and project teams to help ensure smooth project operations. Responsibilities include handling calls and correspondence, greeting visitors, coordinating employee asset distribution, maintaining conference rooms and office information, assisting with meetings and catering, supporting office communication equipment and service requests, performing clerical work, distributing mail, and ordering supplies and business cards.
Requirements
- High school diploma or GED.
- At least 3 years of related administrative experience on a construction project.
- Experience using Microsoft Office Suite, including Word and Excel.
- Advanced knowledge of the construction industry and project business procedures.
- Developing knowledge of subcontractor invoicing and accounts-payable cost coding.
- Ability to work in Microsoft Office Suite, including Word, PowerPoint, and Excel.
- Proven initiative, organization, and ability to self-prioritize.
- Friendly disposition and customer-service attitude.
Responsibilities
- Performs data-entry support for the Safety department.
- Receives and directs incoming telephone calls, messages, mail, and packages in a courteous, customer-service-oriented manner.
- Greets and assists visitors, alerts office staff to arrivals, and directs visitors to meeting rooms.
- Supports employee day-to-day inquiries and works with human resources and payroll to resolve employee issues.
- Coordinates distribution and tracking of assets for an assigned employee group or project.
- Maintains conference room cleanliness and readiness, monitors bookings, and assists with meeting reservations, coordination, and catering.
- Maintains company and business contact information, seating documents, and event calendar documents.
- Assists with office communication technology service requests and maintenance, including fax machines, printers, postage meters, and specialty shipping vendor portals.
- Performs clerical duties such as copying and typing memos, correspondence, reports, and other documents as directed.
- Collects, sorts, date-stamps, and distributes mail to office personnel and ships mail to staff at other locations as needed.
- Orders office supplies, stationery, and staff business cards as directed by the manager.
Benefits
- Comprehensive compensation package and paid time off program.
- Industry-leading 401(k)/RRSP.
- Medical/Extended Health Care, Dental, Vision and/or Provincial Medical.
- Wellness benefits and Employee Assistance Program.
- Tuition Reimbursement Program.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
