Sr. Administrative Assistant, Drug Safety
Neurocrine Biosciences•San Diego, CA
•$28 - $38
About The Position
The Sr. Administrative Assistant of Drug Safety provides advanced analytical and specialized administrative support to senior leaders, administrative, line, and staff managers. The role handles special projects, research, and data analysis; analyzes problems, compiles data, and prepares reports and recommendations. It coordinates activities between departments and outside parties and gathers information from employees across organizational levels. Work is generally critical or confidential, and assignments may cover various functional areas.
Requirements
- High school diploma or associate degree and at least 4 years of administrative support experience, with a strong track record supporting senior leaders or executives.
- Develop specialized skills through job-related training and on-the-job experience.
- Apply relevant skills and substantial understanding of a range of processes, procedures, and systems to carry out assignments.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Exceptional organizational and time-management skills.
- Strong communication and interpersonal skills.
- Discretion and ability to handle confidential information.
- Detail-oriented with a high level of accuracy.
- Ability to work independently and prioritize tasks effectively.
Responsibilities
- Lead and be accountable for advanced administrative work and projects supporting operations and other functions, including compiling reports, analyzing data, tracking budgets, and creating presentations.
- Assist with special projects and initiatives, including organizing events, coordinating team activities, and conducting research.
- Liaise with external vendors and suppliers, secure contracts, manage service agreements, process contracts through contract management and purchasing systems, and ensure invoices and bills are paid on time.
- Anticipate senior leaders’ needs and proactively plan, implement, and execute daily tasks.
- Maintain calendars, schedule meetings, send Outlook calendar appointments, reserve conference rooms, and coordinate meeting logistics, including audiovisual needs, agendas, presentations, and catering.
- Compile expense receipts and complete and submit expense reimbursement reports and credit card charge processing and validation to the accounting department.
- Answer phones and greet visitors.
- Issue loaner and visitor badges.
- Distribute incoming, outgoing, and interoffice mail between multiple buildings and floors.
- Set up and maintain the mail room.
- Order, stock, and track office supplies in workrooms, including copy paper.
- Perform clerical projects as needed, including filing, tracking, mail and package distribution, and support for special visitors.
- Coordinate domestic and/or travel arrangements.
- Perform other duties as assigned.
Benefits
- Annual bonus with a target of 20% of earned base salary.
- Eligibility to participate in an equity-based long-term incentive program.
- Retirement savings plan with company match.
- Paid vacation, holidays, and personal days.
- Paid caregiver, parental, and medical leave.
- Medical, prescription drug, dental, and vision coverage.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
