Safety Administrative Assistant

Meriton•Houston, TX

3d•Onsite

About The Position

The Safety Administrative Assistant provides administrative support to the Safety Director, who supports Meriton Operating Companies. The role handles scheduling, expenses, document management, data entry, and communication coordination, while contributing to the success of the Safety Department and supporting a cohesive, collaborative environment. The position requires integrity, discretion, professionalism, and the ability to handle sensitive and confidential information. The primary office is Meriton’s Shared Services office in Irving, Texas. The role is based in a corporate office environment with usually moderate noise and temperature. Telework, work from home, travel, or work from a satellite location may occur during portions of the workweek depending on project needs and in coordination with the direct supervisor or senior department leader. The job requires regularly and frequently lifting or moving up to 25 pounds, along with close, distance, and peripheral vision, depth perception, and the ability to adjust focus.

Requirements

Associate’s degree in safety, business, administrative assistant, or another related field.
1–2+ years of experience in an administrative support role.
Ability to work collaboratively with leadership teams.
Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
Excellent verbal and written communication and interpersonal skills, including the ability to communicate and present information one-on-one, in groups, and outside the company.
Professionalism, empathy, positive intent, integrity, and the ability to handle sensitive and confidential information.
Strong attention to detail and work ethic.
Ability to solve practical problems in situations with limited information or standardization.
Ability to work in a fast-paced environment, work independently, and manage multiple priorities and deadlines.
Strong organizational skills and ability to build effective working relationships across the organization.
Must be able to regularly and frequently lift and/or move up to 25 pounds.
Vision abilities required include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Responsibilities

Assist with administrative aspects of incident and accident reporting, including data entry and preliminary documentation.
Maintain accurate records of incidents, near misses, and investigations.
Generate reports on incident trends and statistics as required.
Maintain inventory of safety supplies, personal protective equipment (PPE), and safety-related equipment.
Assist with procurement of safety materials and services.
Manage calendars by scheduling meetings, appointments, and reminders, and coordinating with team members and external contacts.
Respond to calls, screen emails, direct inquiries, and liaise with staff and suppliers to support the smooth day-to-day operation of the office.
Organize, file, and retrieve electronic and physical documents, and prepare presentations and reports as needed.
Help plan and coordinate company events and annual meetings attended by the Safety Director or Safety Department.
Manage and compile expense reports and invoices as needed.
Prepare meeting agendas, distribute materials, take minutes, and follow up on action items.
Enter data into spreadsheets, create reports, and maintain databases.
Assist Safety team leadership and other team members with research and special projects.
Perform other duties and responsibilities as assigned.
Conduct oneself ethically, legally, and responsibly, and adhere to the Employee Handbook and Code of Conduct.