Sr. Administrative Assistant, Drug Safety

Neurocrine Biosciences • San Diego, CA

8d

About The Position

The Sr. Administrative Assistant of Drug Safety provides advanced analytical and specialized administrative support to senior leaders, administrative, line and staff managers. The role handles special projects, research and data analysis, analyzes problems, compiles information, and prepares reports and recommendations. It coordinates activities across departments and with external parties, and may support various functional areas. Work is generally critical or confidential in nature.

The position leads and is accountable for advanced administrative work and projects supporting operations and other functions. Duties include supporting senior leaders, coordinating meetings and travel, handling vendor and purchasing processes, tracking budgets and expenses, preparing reports and presentations, and providing office and visitor support. Other duties may be assigned.

Requirements

• High school diploma or associate degree.
• At least 4 years of administrative support experience, with a strong track record of supporting senior leaders or executives.
• Develop specialized skills through job-related training and on-the-job experience.
• Apply relevant skills and substantial understanding of a range of processes, procedures, and systems to carry out assignments.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Exceptional organizational and time-management skills.
• Strong communication and interpersonal skills.
• Discretion and ability to handle confidential information.
• Detail-oriented with a high level of accuracy.
• Ability to work independently and prioritize tasks effectively.

Responsibilities

• Lead and be accountable for advanced administrative work and projects supporting operations and other functions, including compiling reports, analyzing data, tracking budgets, and creating presentations.
• Assist with special projects and initiatives, including organizing events, coordinating team activities, and conducting research.
• Liaise with external vendors and suppliers; secure contracts, manage service agreements, process contracts through contract management and purchasing systems, and ensure invoices and billing are paid on time.
• Anticipate senior leaders’ needs and proactively plan, implement, and execute daily tasks.
• Maintain calendars; schedule meetings; send Outlook calendar appointments; reserve conference rooms; and coordinate meeting logistics, including audiovisual needs, agendas, presentations, and catering.
• Compile expense receipts and complete and submit expense reimbursement reports and credit card charge processing and validation to the accounting department.
• Answer phones and greet visitors.
• Issue loaner and visitor badges.
• Distribute incoming, outgoing, and interoffice mail among multiple buildings and floors.
• Set up and maintain the mail room.
• Order, stock, and track office supplies in workrooms, including copy paper.
• Perform clerical projects as needed, including filing, tracking, mail and package distribution, and supporting special visitors.
• Coordinate domestic and/or international travel arrangements.
• Perform other duties as assigned.

Benefits

• Retirement savings plan with company match.
• Paid vacation, holidays, and personal days.
• Paid caregiver, parental, and medical leave.
• Medical, prescription drug, dental, and vision coverage, subject to applicable plan terms and conditions.
• Annual bonus with a target of 20% of earned base salary.
• Eligibility to participate in an equity-based long-term incentive program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED