BFT - Administrative Assistant I

Mass General Brigham•Somerville, MA

4d•Onsite

About The Position

The Stanton Laboratory in the Center for Genomic Medicine at Massachusetts General Hospital is seeking a motivated, enthusiastic Administrative Assistant to support the research group's operations for a few hours per week. The laboratory works at the intersection of neuroscience, engineering, and biotechnology to develop personalized approaches to neurological disease. Its research combines neurogenetics, omics, and cell biology with nanotechnology, microfluidics, microphysiological systems, biomaterials engineering, and tissue-engineered organoid approaches, including work on Alzheimer's disease, ALS, frontotemporal dementia, and neurodegeneration more broadly. The role provides basic to general administrative and clerical support. Primary duties include purchasing, completing expense reports, and coordinating travel and meetings. Other duties may include preparing reports, documents, and correspondence; creating and editing documents, spreadsheets, and presentations; managing schedules and appointments; and handling routine communications and records. The position is an entry-level support role that performs routine tasks under close supervision. On-site work is preferred but not required; the listed work location is onsite at 399 Revolution Drive. The role is temporary and part-time, with scheduled weekly hours listed as zero and a day shift.

Requirements

High school diploma or equivalent required.
Basic understanding of office procedures, including filing, copying, scanning, printing, and faxing.
Basic proficiency in Microsoft Office.
Ability to use a phone system and standard office equipment.
Ability to manage one's own time and the time of others.
Strong verbal and written communication skills.
Strong customer service and interpersonal skills.
Ability to perform routine tasks under close supervision.

Nice To Haves

Administrative assistant or secretarial experience of 0–1 year preferred.
Experience in academic laboratory settings preferred.
Organization, communication, and responsiveness are essential characteristics.
Alignment with the laboratory's scientific interests may provide future opportunities for the role to expand.

Responsibilities

Provide administrative duties for an individual, group, or department.
Handle purchasing and complete expense reports.
Coordinate meetings, travel, conference calls, and itineraries.
Prepare reports, meeting minutes, correspondence, and other documents.
Create and edit documents, spreadsheets, and presentations.
Manage schedules and calendars, and arrange appointments.
Answer and transfer phone calls; handle inquiries or direct callers to the appropriate person.
Receive incoming mail and email and answer routine correspondence.
Type letters, run reports, and maintain or assist with files and records.
Remain knowledgeable of business unit policies.
Perform other duties as assigned and comply with organizational policies and standards.