BFT - Administrative Assistant I

Mass General Brigham•Somerville, MA

5d•$18 - $24•Onsite

About The Position

The Stanton Laboratory in the Center for Genomic Medicine at Massachusetts General Hospital seeks an Administrative Assistant to support research-group operations. The group studies neurological disease and combines neuroscience, engineering, and biotechnology approaches, with work focused on Alzheimer's disease, amyotrophic lateral sclerosis, frontotemporal dementia, and neurodegeneration more broadly. This is an entry-level administrative support role. The position supports an individual, group, or department with routine administrative and clerical work under close supervision. The role is part-time for a few hours per week, and on-site work is preferred but not required. The position is listed as temporary, with a day shift and zero scheduled weekly hours. Primary duties include purchasing, expense reports, and coordinating travel and meetings. Other duties may include preparing reports and correspondence, creating and editing documents, spreadsheets, and presentations, managing schedules and appointments, handling calls and mail, and maintaining files and records. Further responsibilities may be assigned according to departmental needs. Alignment with the laboratory's scientific interests may provide future opportunities for the role to expand.

Requirements

High school diploma or equivalent.
Basic understanding of office procedures, including filing, copying, scanning, printing, and faxing.
Basic proficiency in Microsoft Office.
Ability to use a phone system and standard office equipment.
Ability to manage one's own time and the time of others.
Strong verbal and written communication skills.
Strong customer-service and interpersonal skills.

Nice To Haves

Administrative assistant or secretarial experience; 0–1 year preferred.
Experience in an academic laboratory setting is preferred.

Responsibilities

Support administrative operations for an individual, group, or department.
Handle purchasing and complete expense reports.
Coordinate meetings, travel, and conference calls; arrange itineraries.
Prepare reports, meeting minutes, letters, routine correspondence, and other documents.
Create and edit documents, spreadsheets, and presentations.
Manage schedules, calendars, and appointments.
Answer and transfer phone calls; receive callers and handle or direct inquiries.
Receive incoming mail and email and respond to routine correspondence.
Maintain or assist with maintaining files and records.
Remain knowledgeable of business-unit policies and comply with organizational policies and standards.
Perform other duties as assigned.