Administrative Assistant II

Reno-Tahoe Airport Authority•Reno, NV

4d•Onsite

About The Position

The Reno-Tahoe Airport Authority (RTAA) is hiring an Administrative Assistant II for its Commercial Business Development team. The position performs complex clerical, secretarial, and administrative support functions, with an emphasis on maintaining specialized contracts and records and preparing, analyzing, and reviewing data. It also supports the coordination and organization of the division’s programs, initiatives, and activities. The role requires strong business communication, organizational, budgetary, and analytical skills, the ability to manage multiple projects and meet deadlines, and a high degree of proficiency in Microsoft Office Suite. The position reports to the Director of Commercial Business. It involves regular interaction with RTAA leadership, employees, public officials, business and community leaders, customers, media, and the public. Work is performed mostly in an office environment, with occasional support for events and operational needs that may involve outdoor work, variable weather, and increased physical activity.

Requirements

High school diploma or equivalent certificate.
Two years of increasingly responsible clerical, office, and administrative support experience.
Valid Nevada Driver's License.
Ability to obtain and maintain eligibility to hold a Security Identification Display Area (SIDA) badge.
High degree of proficiency in Microsoft Office Suite.
Excellent business communication skills and strong organizational, budgetary, and analytical skills.
Ability to meet deadlines while managing multiple projects.
Ability to operate standard office equipment and keyboards.
Ability to remain stationary for long periods and to reach, bend, climb, lift, push, and pull items weighing up to 25 pounds or less weekly; duties may also involve walking between airport facilities and transporting items.

Nice To Haves

Previous experience handling cash and credit card transactions.

Responsibilities

Establish and maintain effective working relationships with RTAA Board members, executives, government officials, employees, community and business leaders, customers, media, the public, and other contacts.
Maintain systems for processing agreements, permits, amendments, and renewals according to RTAA policies and procedures.
Assist with payment processing, issue and validate permits or authorizations after payment confirmation, and provide guidance about related processes and requirements.
Prepare and process monthly billing, revenue reports, and financial records; coordinate with Accounting and other departments on airport operator and vendor matters.
Maintain records and systems related to airport operators and vendors, and issue applicable passes, permits, and authorizations.
Participate in developing, administering, tracking, and monitoring the department budget; review and process forms, documents, and orders; and prepare financial status reports and budget documents.
Create, format, edit, and produce documents, reports, correspondence, spreadsheets, presentations, graphics, and other materials supporting departmental programs, events, and initiatives.
Review and proofread drafts for accuracy, completeness, RTAA standards, punctuation, spelling, and grammar; make or suggest corrections and ensure signature materials are complete and accurate.
Assist with preparing, coordinating, and submitting requests for information, bids, proposals, and related materials; help post and maintain departmental information on RTAA websites as requested.
Coordinate logistics, schedules, and materials for travel, meetings, events, and other departmental activities; support special assignments as directed by management.
Interact with RTAA leadership, managers, employees, and the public on day-to-day matters; screen calls, respond to information requests, and resolve or refer complaints using sound judgment and sensitivity.