Administrative Assistant

California Pain • San Diego, CA

4d • Onsite

About The Position

The Administrative Assistant supports the overall administration, planning, organization, and coordination of the daily operations of a specialized Pain Management practice to help ensure quality patient care. The role supports management, clinical staff, and administrative staff while providing professional, discreet, and patient-centered service in a fast-paced clinical environment. The position is office-based in San Diego, California, and is part-time for 10–20 hours per week, with a starting compensation of $23 per hour. It reports to the CEO/Administrator.

Requirements

• High school diploma or equivalent.
• At least 1–2 years of administrative experience in a medical or healthcare setting.
• Proficiency with electronic medical record systems.
• Strong working knowledge of medical terminology, HIPAA regulations, and insurance protocols.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with integrity.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

Nice To Haves

• Associate degree or completion of a formal administrative training program.
• Administrative experience in pain management or a related specialty.
• Prior experience in a pain management, orthopedic, or physical medicine practice.
• Bilingual fluency in English and Spanish or another language.
• Familiarity with medical billing practices and insurance verification procedures.

Responsibilities

• Assist management with daily operations as needed.
• Answer and direct incoming telephone calls and relay messages accurately and promptly.
• Collect and process copayments and assist with basic billing inquiries.
• Prepare and organize required documentation for patient visits and procedures.
• Manage office correspondence, including emails, faxes, and physical mail.
• Support clinical and administrative staff with clerical tasks such as data entry, scanning, and filing.
• Process staff payroll twice per month.
• Verify payments on vendor invoices.
• Provide 401(k) maintenance as needed.
• Perform background checks on new staff as needed.
• Assist with uploading invoices into Bill.com.
• Help maintain office-supply inventory and a clean, organized work environment.
• Review, analyze, recommend, and implement employee benefit plans.
• Perform other duties as assigned.

Benefits

• Comprehensive health benefits, including medical, dental, and vision.
• Paid time off, including vacation, sick leave, and holidays.
• 401(k) retirement plan with employer contribution.
• Opportunities for continuing education and professional development.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED