Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• High school diploma plus an Associate’s degree in secretarial science or a related business profession.
• Two years of experience.
• Valid driver’s license and eligibility for coverage under the Tribes’ vehicle insurance.
• Working knowledge of modern office practices, procedures, and equipment, including filing systems, reception and telephone techniques, and letter and report writing.
• Working knowledge of Tribal enterprise and government, department operations, policies, procedures, and calendars.
• Skill using personal-computer software, including word processing, spreadsheets, basic presentation graphics, organization-specific applications, and custom database data entry.
• Knowledge of accounting, office administration, records management, purchasing, budget planning and maintenance, and Tribal and federal agency contracting and administrative processes.
• Demonstrated competence with general office equipment and software, including Microsoft Office, Excel, Word, and the Internet.
• Knowledge of proper English usage, grammar, spelling, and punctuation for professional correspondence.
• Math skills for financial and statistical record keeping.
• Ability to work independently and accurately take and transcribe notes or meeting minutes.
• Ability to prepare spreadsheets, graphs, and charts and manage data across databases.
• Ability to work productively and cooperatively with diverse teams, exercise patience with internal and external customers, and convey technical concepts.
• Demonstrated history of strict confidentiality.
• Ability to sit for extended periods, use a computer and office equipment, move to office and community locations, read printed materials, and communicate in person and by phone.
• Ability to retrieve materials from overhead, waist, and ground-level files; use the manual and finger dexterity needed for writing, keyboarding, and operating office equipment; and bend, stoop, lift, carry, and move items weighing up to 50 pounds.
• If the position is safety sensitive, successful completion of pre-employment drug testing; the position may also be subject to reasonable-suspicion and post-accident drug testing.
• If required for the position, maintain a valid Washington State driver’s license and eligibility for Tribes’ vehicle insurance; any applicable pre-employment background clearances must be maintained throughout employment.

Nice To Haves

• Tribal Member and Indian preference applies.
• Preference is also given to honorably discharged veterans who are minimally qualified.

Responsibilities

• Oversee and perform specialized secretarial and administrative support duties.
• Transcribe specialized or technical notes and prepare meeting minutes or recollections.
• Compose original documents and professional correspondence.
• Administer office routines and systems, including filing and reception.
• Process financial transactions and support accounting and administrative reporting.
• Manage records and assist with timely submission of financial and administrative reports.
• Supervise support staff.
• Assist with administrative projects and programs.
• Prepare spreadsheets, graphs, and charts; enter, import, and export data to and from databases.
• Plan, organize, and prioritize work to meet schedules and timelines.
• Communicate with management, staff, and the community in a courteous and professional manner.

Benefits

• Full medical, dental, vision, and life insurance for full-time employees.
• 401(k) with employer contributions.
• Short- and long-term disability for full-time employees.
• Generous leave package, including paid holidays, sick leave, and annual leave for full-time and part-time employees.