Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• High school diploma or equivalent.
• At least two years of recent administrative experience.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities, meet deadlines, and work independently or as part of a team.
• Strong numerical and data-entry skills and basic arithmetic competency.
• Knowledge of HIPAA regulations and experience working in confidential environments.
• Ability to establish professional working relationships across all levels of staff.
• Valid California driver’s license, an insurable driving record, and reliable transportation.
• Ability to pass a Live Scan fingerprint background check.

Nice To Haves

• Associate degree.
• Administrative experience in behavioral health or a related environment.
• Experience with EHR systems or databases.
• Bilingual and bicultural ability.

Responsibilities

• Manage data entry and reporting for assigned programs using multiple EHR systems and databases to meet billing and compliance requirements.
• Maintain records for bed board entries, client admissions and discharges, demographics, services, rental reports, and insurance verification.
• Manage Community Care Licensing data at four locations.
• Provide technical assistance to staff, interns, and volunteers using data systems.
• Track and monitor due dates and escalate issues as appropriate.
• Staff the headquarters front desk and reception area, welcoming visitors professionally.
• Maintain clean, organized, and productive office spaces in alignment with agency values.
• Provide customer support at RSS sites when interacting with staff, clients, providers, and families.
• Perform clerical duties such as answering and routing calls, checking voicemail, filing, copying, taking meeting minutes, and drafting routine correspondence while maintaining HIPAA compliance.
• Maintain office equipment and supply inventory and coordinate maintenance as needed.
• Track and distribute marketing and program materials and fulfill internal and external requests.
• Coordinate staff meetings, including scheduling, reserving rooms, setting up virtual access, preparing agendas, and taking minutes.
• Assist with month-end activities, including submitting petty cash receipts, mileage logs, and related documentation.
• Review billing submissions for accuracy and work with county and finance departments to resolve discrepancies.
• Assist the Program Director with rent collection tracking and reporting, and collaborate with Finance on accounts receivable and payable.
• Serve as the RSS program Health and Safety Coordinator; support safety protocols and conduct monthly drills as assigned.
• Track and document vehicle maintenance.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Long-term disability insurance
• Employee Assistance Program
• Flexible spending accounts for health, dependent, and transit costs
• Retirement savings plan with company match
• Paid meal breaks
• Eligibility for loan forgiveness
• Continuing education credits through the company learning management system
• Generous paid time off