Administrative Assistant

Raymond West•Phoenix, AZ

24d•$20 - $35•Onsite

About The Position

Raymond West is seeking an entry-level Administrative Assistant with knowledge and skills developed through formal training or considerable work experience. The role works within established procedures under a moderate degree of supervision and supports the company’s Operational/Service departments through general clerical responsibilities, some general accounting functions, and other administrative support. The position requires sound judgment in straightforward situations and flexibility to take on additional responsibility as needed. Raymond West provides warehouse solutions and services, including lift trucks, racking, conveyor, dock and door, rentals, parts, and service. The Administrative Assistant helps support the departments that deliver these services and contributes to the overall operation. The position is desk-bound in an office, with prolonged sitting and computer work. Candidates must be able to pass a pre-employment physical and drug screen. The hourly pay range is $20.00–$35.00; the specific offer may depend on relevant experience, education, and work location. Raymond West offers medical, dental, and vision insurance, a 401(k) with company match, flexible spending accounts, disability and life insurance, personal time off, and holiday pay.

Requirements

High school diploma or GED.
Excellent written and verbal communication skills, including the ability to communicate with employees at all levels, customers, and manufacturers.
Strong organizational and time-management skills.
Proficiency in Microsoft Office Suite and similar software.
Ability to read and interpret safety rules, operating and maintenance instructions, and procedure manuals.
Ability to speak effectively before groups of customers or employees.
Ability to maintain effective working relationships with employees, coworkers, and managers in other departments.
Willingness to work off-hours as specific needs dictate and to assume additional responsibility as required.
Strong business math skills.
Effective listening and questioning skills.
Professional appearance and attitude.
Ability to manage time effectively and perform accurately and neatly with flexibility.
Willingness and ability to learn quickly and pursue ongoing self-development and training.
Self-confidence and ability to work with minimum supervision.
Ability to pass a pre-employment physical and drug screen.

Responsibilities

Maintain organized documentation for ongoing projects and initiatives in the supporting department.
Maintain and update department records and files.
Compile data and prepare reports for departmental leadership.
Monitor department project progress and escalate issues to management as needed.
Handle sensitive information discreetly and maintain confidentiality.
Schedule meetings and coordinate logistics, including room reservations and refreshments.
Draft, format, and distribute correspondence on behalf of department leadership.
Review and route incoming mail to appropriate recipients.
Receive and direct incoming phone calls for department management.
Schedule and coordinate vendors for company projects and services.
Submit and track departmental purchase requisitions.
Manage and direct help desk tickets through the FreshService portal.
Support special accounting, financial, or administrative projects as assigned.
Perform general administrative and clerical tasks to support departmental operations.
Assist department staff with workload coverage during PTO, leave of absence, or other absences.
Perform other duties as assigned by leadership.