Administrative Assistant- Math & Physics

New York Institute of Technology•Village of Old Westbury, NY

24d•$45,000 - $48,000•Onsite

About The Position

New York Institute of Technology seeks an Administrative Assistant for the College of Arts & Sciences at its Long Island campus. Reporting to the Chairs of the Math and Physics departments, this role provides office and administrative support for both departments. The position supports course scheduling and faculty administration, student and faculty communications, departmental budgets, hiring processes, event communications, and classroom supply availability. Other Math and Physics departmental duties may be assigned by the chairs.

Requirements

B.A. or B.S. degree.
Strong organizational and communication skills and attention to detail.
Ability to follow established procedures independently.

Nice To Haves

Previous administrative experience, including experience with Microsoft Office Suite and Adobe Sign.
Previous experience using Workday software and PeopleSoft.

Responsibilities

Assist the Math and Physics department chairs with preparing semester course schedules and faculty teaching responsibilities.
Enter faculty compensation forms.
Record and submit grade changes and withdrawals.
Act as a liaison between students and faculty.
Serve as the main contact for Physics and Math majors.
Maintain the budgets for both departments.
Prepare and distribute appointment letters.
Collect and store final grades and syllabi.
Coordinate interviews for new faculty members and process employment paperwork.
Promote departmental events by posting flyers and notices near the Mathematics and Physics offices.
Maintain classroom supplies, monitor supply levels, and coordinate timely reordering with the secretary.
Perform other Math and Physics departmental duties as assigned by the chairs.