Executive Administrative Assistant

Leidos • Reston, VA

13d • Onsite

About The Position

Leidos is seeking an experienced Executive Administrative Assistant to support the Chief Human Resources Officer (CHRO) and Chief Technology Officer (CTO) for the Homeland Sector. The role protects the executives’ time, anticipates their needs, and keeps their leadership offices running smoothly. It is based onsite at Leidos’ Reston headquarters and reports to the Homeland Sector CHRO. The position regularly interacts with senior executives, Leidos staff, and external partners, including customer and contractor executives, and requires sound judgment, diplomacy, and discretion.

The assistant manages complex executive calendars, coordinates leadership meetings and sector events, plans domestic and international travel, prepares and reconciles expense reports, and drafts correspondence. The role handles sensitive employee, compensation, talent, organizational, business, and technology information confidentially; supports executive speaking engagements, client relationships, research, and special projects; and partners with executive administrators across the enterprise. The position requires onsite full-time work and flexibility to support early, late, or occasional weekend needs around important events, travel, and executive priorities.

Requirements

• High school diploma or equivalent.
• At least 7 years of experience providing executive administrative support to executive-level leaders in a corporate environment.
• Expert-level calendar management, including coordination of complex, multi-party executive meetings.
• Mastery of Microsoft Outlook and Teams; proficiency in Word, Excel, PowerPoint, and SharePoint.
• Experience with travel and expense systems such as Concur.
• Excellent written and verbal communication skills, with the ability to build trusted relationships at all levels, including executives and customers.
• Strong prioritization, problem-solving, and decision-making skills, with close attention to detail.
• Proven ability to manage multiple projects simultaneously and deliver on time.
• Ability to work independently and exercise discretion with confidential information.
• Ability to work onsite full time at the Reston headquarters.
• Flexibility to support early, late, or occasional weekend needs around key events, travel, and executive priorities.

Nice To Haves

• Bachelor’s degree or equivalent experience.
• Experience supporting senior executives in HR, technology, government contracting, or a similarly sensitive environment.
• Experience supporting globally traveling executives.
• Familiarity with Leidos systems, organization, and processes.

Responsibilities

• Manage complex, rapidly changing calendars for two executives, prioritize meetings and commitments, and proactively resolve conflicts.
• Coordinate leadership meetings and sector events, including leadership team meetings, talent and succession reviews, technology reviews, town halls, and offsites, from logistics through follow-up.
• Plan and coordinate domestic and global travel, and prepare and reconcile expense reports.
• Draft emails, letters, and other correspondence on behalf of the executives.
• Handle sensitive employee relations, compensation, executive talent, organizational, business, and technology information with the highest level of confidentiality.
• Serve as a point of contact for senior leaders, customers, and external executives, providing clear explanations, clarification, and diplomacy.
• Support speaking engagements, client relationships, and research for executive priorities.
• Take ownership of special projects and complex assignments, exercising independent judgment and initiative.
• Partner with executive administrators across the enterprise to coordinate schedules, events, and information flow.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED