Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• AA Degree or equivalent in education and experience
• 1 – 2 Years of experience
• Knowledge of basic office functions, familiarity with a variety of office machines required.
• A working knowledge of Microsoft Office programs such as Word, Excel, and Outlook is required.
• Must be able to communicate effectively with customers and employees to clarify issues and resolve conflicts and to work with a variety of people to respond quickly to differing situations with calmness under stress and pressure.
• Accuracy in finished product, excellent problem-solving skills, and attention to detail with timeliness in completing projects essential.
• Has no direct supervisory responsibility, though may provide direction to support staff.
• Must be able to remain in a stationary position 50% of the time.
• Ability to continuously operate a personal computer or lab equipment for extended periods of time (4 or more hours).
• Require close distance visual acuity with or without correction (Glasses, Contacts, etc.)
• Ability to operate a keyboard and other lab equipment, use a telephone, access file cabinets and other items stored at various levels, including overhead
• Ability to communicate clearly and understandably ensure an accurate exchange of information in normal conversational distance, over the telephone, and in a group setting.
• Learn new tasks, remember processes, maintain focus, complete tasks independently, make timely decisions in the context of a workflow, ability to communicate with visitors, ability to complete tasks in situations that have a speed or productivity quota.

Responsibilities

• Provide support covering the front office/administrative duties on multi-line phone system, and operation of general office equipment.
• Receiving, and distributing client purchase orders and invoicing.
• Customer Service Representative assists in administrative and clerical functions for the organization including but not limited to the following areas: Invoicing, Billing, Customer Service, and Sample Processing via FedEx/UPS or hand delivery.
• Sample Processing: Will have responsibility for the receipt, distribution, tracking, storing, and disposition of all analytical samples, with strict adherence to ISO 9000; 17025 policies and procedures.
• Coordinates with Operations Manager and other staff to provide clerical and administrative support as needed to various functional areas of the company; performs related clerical work such as data entry, typing, filing, sorting, mailing, or shipping, as required.
• Ensures protection of Company Confidential and Proprietary information at all times.
• Other duties as may be assigned.

Benefits

• Medical, Dental and Vision Coverage
• 401k Company Matching
• Paid Time Off
• Wellness Program
• Education Assistance
• Volunteer Time Off