Administrative Assistant 3 - Fairbanks Area (PCN 10-9252)

State of Alaska • Fairbanks, AK

3d • Onsite

About The Position

The Department of Natural Resources, Division of Forestry & Fire Protection, is hiring an Administrative Assistant 3 for its Fairbanks Area Fire Management office. The position provides direct support to the Fire Management Officer, Assistant Fire Management Officers, Wildland Fire Resource Technicians, and Type 2 Initial Attack crew. It supervises, trains, and evaluates two Office Assistant 2s and one Account Technician 1, and reports to the Regional Administrative Officer.

The role performs advanced-level work across human resources, budget management and monitoring, personnel management and supervision, accounting and financial management, fire business management, travel, procurement, and general administration. Working closely with the Regional Administrative Officer and Area Fire Management Officer, the position develops procedures and guidelines based on applicable state and local manuals, policies, agreements, and standard operating procedures.

In addition to administrative services, the position serves as Finance Section Chief for Type 3 and initial attack incidents in the Fairbanks Area, with potential statewide support, and acts as a liaison with Incident Management Teams assigned to emergencies in the area. The Division’s mission is to protect Alaska’s life, property, and resources from wildland fire, working with federal, state, and local agencies and private vendors. The administrative team supports the division’s workforce and wildland fire and hazardous fuels programs.

This is a full-time position in Fairbanks. Travel during fire season (April 1 through August 31 or later) may be required for up to 14–21 days at a time within Alaska, including to assist area offices with fire response or attend meetings and training. Evening and/or weekend work or availability may be required during fire season. The employee may work toward qualifications for other Incident Command System positions.

Requirements

• Meet one of the following minimum-qualification pathways: one year of journey-level technical experience in an administrative functional area; two years of post-secondary education; two years of entry-level technical experience in an administrative functional area; or an equivalent combination of post-secondary education, vocational education, and entry-level technical experience.
• Administrative functional areas include human resources, accounting, administration, and procurement; qualifying experience may be equivalent to specified State of Alaska administrative, accounting, or human resources technician classifications.
• Possess a valid driver's license; proof of licensure is required before reporting for duty.
• Complete the application’s Supplemental Questions by rating proficiency in the listed competencies.
• Demonstrate competencies in adaptability, problem solving, attention to detail, financial management, and oral and written communication.
• If using foreign education to meet minimum qualifications, provide evidence of an accepted educational equivalency evaluation or recognition by an accredited U.S. post-secondary institution.

Responsibilities

• Provide direct administrative support to the Fire Management Officer, Assistant Fire Management Officers, Wildland Fire Resource Technicians, and Type 2 Initial Attack crew in the Fairbanks Area.
• Supervise, train, and evaluate two Office Assistant 2s and one Account Technician 1.
• Perform advanced-level human resources, budget management and monitoring, personnel management and supervision, accounting and financial management, fire business management, travel, procurement, and general administrative duties.
• Work with the Regional Administrative Officer and Area Fire Management Officer to develop procedures and guidelines based on applicable manuals, policies, agreements, and standard operating procedures.
• Serve as Finance Section Chief for Type 3 and initial attack incidents in the Fairbanks Area, with potential to support incidents statewide.
• Act as a liaison with Incident Management Teams assigned to emergency incidents in the Fairbanks Area.
• Travel during fire season to assist area offices with fire response and attend meetings or training, as needed.
• Be available to work evenings and/or weekends during fire season, depending on operational needs.

Benefits

• Opportunity to work with dedicated professionals who support one another while providing essential support to the wildland fire program and expanding hazardous fuels program.
• Join an expanding administrative team that is creating a new administrative structure to support the division’s new organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed