Administrative Assistant

NSF • Ann Arbor, MI

21d

About The Position

The Administrative Assistant provides comprehensive administrative and organizational support to ensure the efficient operation of the department and leadership team. The role serves as a key point of contact, managing schedules and coordinating meetings. The ideal candidate is highly organized, detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment.

Requirements

• High school diploma or equivalent required.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Professional judgment and problem-solving skills.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.

Nice To Haves

• Associate degree preferred.
• 2+ years of administrative, executive support, or office management experience preferred.
• Experience supporting senior leaders or multiple teams is a plus.

Responsibilities

• Provide administrative support to leaders.
• Maintain calendars, schedule meetings, and coordinate appointments.
• Organize and maintain electronic and paper filing systems.
• Schedule and coordinate meetings, conference calls, and virtual events.
• Prepare agendas, meeting materials, and presentation documents.
• Coordinate travel arrangements, lodging, and expense reporting.
• Assist with planning team events, offsites, and special projects.
• Maintain confidentiality when handling sensitive information.
• Foster a professional and positive working environment.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED