Inventory Administrative Assistant

Liberty Lift Solutions•Midland(Wellworx), TX

21d•Onsite

About The Position

Liberty Lift Solutions, LLC is seeking a motivated administrative assistant for its Midland, Texas location. The role supports day-to-day operations and works closely with administrative team members, field supervisors, vendors, and management. It is computer-intensive and requires strong computer skills, attention to detail, organization, problem-solving, and adaptability. The candidate must be local to the Midland area and able to work in a fast-paced, in-office environment. Duties may change and additional tasks may be assigned by management.

Requirements

At least 1 year of experience in the oil and gas industry (preferred).
At least 1 year of accounts payable experience (required).
Experience with Microsoft Excel, Outlook, Word, and Adobe PDF Editor.
Ability to learn online operating systems required for the job.
Excellent organizational skills, attention to detail, problem-solving skills, and analytical skills.
Ability to meet department KPIs and deadlines.
Adaptability and willingness to take on additional tasks.
Valid driver's license.
Qualified to work in the United States.
High school diploma or equivalent preferred.
Must be local to the Midland, Texas area.

Responsibilities

Enter and process purchase requisitions, approvals, purchase orders, receipts, and follow-ups.
Create job orders and intercompany transfers.
Code and approve invoices; reconcile purchase orders and research discrepancies.
Work to improve the Permian accounts payable and purchase order process and provide feedback.
Coordinate with vendors to ensure they follow payment processes; help resolve invoice disputes and payment-status questions.
Obtain prompt resolution when utilities, services, or parts have been shut off due to nonpayment.
Set up new vendors and maintain open purchase order reports.
Answer calls, take messages, and direct callers to appropriate colleagues.
Order supplies for the office and field crews.
Maintain files and records so they remain current and accessible.
Sort and distribute incoming mail and prepare outgoing mail and packages.
Use office equipment, including photocopiers, printers, and computers.
Assist with additional tasks as requested by management.