Administrative Inventory Coordinator I

Otter Tail Corporation Careers • Wahpeton, ND

8d • Onsite

About The Position

Otter Tail Power Company is seeking a detail-oriented and organized Administrative Inventory Coordinator to provide administrative support for Central Stores operations in Wahpeton, North Dakota. The role supports accurate inventory records and transactions, coordinates administrative activities, and provides customer service to internal stakeholders. It reports to the Supervisor Supply Chain.

The position supports Central Stores office administration, inventory processing and recordkeeping, coordination with Fixed Assets, scrap equipment reconciliation and sale, and office and facility-related activities. It follows company accounting policies, internal controls, and SOX compliance requirements.

Requirements

• High school diploma or equivalent.
• 0–3 years of administrative experience.
• Strong organizational and time management skills, including the ability to prioritize competing responsibilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong analytical skills and attention to detail, with a commitment to accuracy.
• Ability to build positive working relationships and collaborate effectively with employees across the organization.
• Ability to learn new systems and applications as business needs evolve.

Nice To Haves

• Associate's degree preferred.
• Experience using Oracle or similar enterprise systems preferred.

Responsibilities

• Provide administrative support for the Central Stores office, including scheduling meetings, preparing and formatting presentations, and distributing meeting materials.
• Analyze and verify accounting and project information to ensure accurate entry of inventory transactions, including Material Requisitions and field As-Built documentation.
• Maintain, analyze, and process inventory transactions in Oracle, including shipping, receiving, issues, and receipts.
• Administer inventory-related processes and support accurate maintenance of centralized inventory records.
• Partner with the Fixed Assets Department to reconcile capital and expense work orders, investigate discrepancies, and complete necessary material adjustments.
• Provide office support for reconciliation and sale of scrap equipment.
• Perform administrative and facility-related duties, including ordering office and warehouse supplies and coordinating routine facility checks.
• Follow company accounting policies, internal controls, and SOX compliance requirements while supporting accurate recordkeeping and reporting.
• Deliver excellent customer service and serve as a key resource for internal stakeholders.

Benefits

• Competitive wage and benefit package.
• Incentive plans.
• Employee Stock Ownership options.
• Retirement Savings Fund with employer match.
• Health, disability, and life insurance plan options.
• Training and development opportunities each year, including education reimbursement and safety, technical, compliance, and developmental training.
• Career development opportunities, including leadership development programs, an online leadership course catalog, and mentorship from current leaders.
• Mental health support through SupportLinc.
• Competitive vacation and sick leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED