Administrative Assistant Jobs in Frisco, PA

About The Position

Requirements

• High school diploma or equivalent required.
• Previous administrative, hospitality, catering, event or sales support experience preferred.
• Strong organizational, time-management and communication skills with excellent attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced hospitality environment.
• Strong computer skills with the ability to learn catering, sales and event management systems.
• Ability to work independently while collaborating effectively with clients and internal teams.
• Ability to occasionally lift up to 25 pounds, move throughout event spaces as needed and maintain schedule flexibility based on business and event needs.

Responsibilities

• Manage catering calendars, client appointments, site tours, meetings and event-related deadlines.
• Coordinate client meetings, tastings, site tours and event planning appointments.
• Monitor incoming catering inquiries, gather initial information and support timely client follow-up.
• Prepare, organize and distribute proposals, contracts, menus and event documentation.
• Maintain accurate client, event, contract and sales records within applicable systems.
• Track contracts, deposits, payments, deadlines and outstanding event documentation.
• Support client communication and coordinate event details including menus, guest counts, timelines, layouts and special requests.
• Distribute event information and coordinate with culinary, banquet, operations and other internal teams.
• Provide general administrative support including reports, correspondence, data entry, filing and document preparation.

Benefits

• Competitive pay
• Comprehensive benefits
• 25% match for 401k
• Generous employee discounts across Heritage Hotels, restaurants, spa, and retail
• Complimentary meals during scheduled shifts
• Free employee parking
• Opportunities to grow your skills and career by working across multiple hotel locations, allowing you to build a full-time schedule and enjoy full-time benefits
• Supportive, people-first culture rooted in New Mexico pride and community