Administrative Assistant

City of Williston•Williston ND, ND

5d•Onsite

About The Position

The Administrative Assistant performs diverse clerical, administrative, and customer service duties to support the efficient operation of the Municipal Court. The role requires strong organization, attention to detail, confidentiality, and professionalism. The position receives supervision from the Clerk of Court, City Judge, and Finance Director and supervises no employees. The Administrative Assistant serves as the Municipal Court office’s first point of contact for the public, handles phones and inquiries, maintains court records, processes payments and deposits, and performs general office support. The employee must be physically present at the worksite and carry out duties in accordance with City policies and procedures. Other related clerical and administrative duties may be assigned as needed. The position requires a high school diploma or equivalent, two years of clerical experience, basic experience with Microsoft Outlook and Word, and typing ability of 50 words per minute. The employee must pass the City of Williston and Criminal FBI background check and be bondable. Work is regularly indoors, with occasional travel within the city for job-related reasons; the noise level is moderate. The City provides reasonable accommodations to qualified individuals with disabilities and is an equal opportunity employer.

Requirements

High school graduate or equivalent.
Two years of experience in clerical duties.
Basic experience with Microsoft Outlook and Word.
Skilled in routine computer operations and use of office machines.
Ability to recognize, analyze, and solve problems.
Working knowledge of record-keeping practices and procedures.
Working knowledge of modern office practices, procedures, and clerical duties.
Ability to make mathematical computations rapidly and accurately.
Ability to communicate effectively, verbally and in writing.
Ability to establish and maintain effective working relationships with employees, other agencies, and the general public.
Must pass the City of Williston and Criminal FBI background check.
Must be bondable.
Must be able to type 50 words per minute.
Must be able to perform the physical demands of the position, including occasionally lifting and/or moving up to 25 pounds.

Responsibilities

Serve as the first point of contact at the Municipal Court office, provide information, screen calls, direct inquiries, and assist citizens professionally and courteously.
Answer and manage phone calls, check voicemails, and prioritize urgent messages.
Pull the court docket and notify the lead clerk of changes and discrepancies.
File court documents accurately and promptly, and digitize records as needed.
Manage the till and conduct daily deposit procedures.
Sort and distribute incoming hard-copy and electronic mail.
Post payments of fines and restitution with due diligence and care, prepare court orders, receive and receipt funds, and maintain related records.
Maintain confidentiality of court operations and records as required by law.
Perform general office duties, including copying, scanning, faxing, ordering supplies, arranging repairs of office equipment, and maintaining filing systems.
Be physically present at the worksite.
Perform duties in accordance with City policies and procedures and complete other assigned clerical and administrative duties.