Senior Administrative Assistant, Facilities Planning Development, Full Time, Day

MarinHealth Medical Center • Bon Air, CA

1d

About The Position

The Senior Administrative Assistant performs comprehensive administrative support and complex administrative functions under minimal supervision, exercising considerable independent judgment. The role is expected to support a member of the Senior Leadership team or lead or supervise other secretarial and/or clerical staff. The position is with MarinHealth Medical Center and is scheduled for 40 hours per week on an eight-hour day shift.

The role requires progressively responsible administrative or secretarial experience, including senior- or executive-level work, and strong office, computer, communication, organizational, and interpersonal skills. A high school diploma or GED is preferred; two years of community college or business school is also preferred and may substitute for one year of required experience. Integrative Agitation Management certification is required within 30 days of hire.

Requirements

• At least four years of progressively responsible secretarial or administrative assistant experience, including one year at a senior or executive level; healthcare experience is preferred.
• Accurate typing at 45 words per minute.
• Intermediate to advanced proficiency with Microsoft Word and skill with Excel or other spreadsheet applications.
• Experience with databases used to organize, maintain, and report data.
• Demonstrated knowledge of general office procedures, including creating and maintaining alphabetic or numeric filing systems.
• Demonstrated verbal and written communication skills and interpersonal skills for dealing effectively and courteously with diverse callers and visitors.
• Ability to collaborate with team members, hospital staff, physicians, and outside agencies.
• Ability to work independently, coordinate multiple priorities, solve problems, and meet deadlines with minimal supervision.
• Ability to organize and prioritize work.
• Ability to handle confidential, politically sensitive, or community issues professionally and ethically.
• Ability to coordinate demands on an administrator’s time and arrange their schedule.
• Ability to operate standard business machines, including a personal computer, calculator, copier, typewriter, and facsimile.
• Demonstrated analytical skills to handle complex administrative duties and data and perform non-standard projects independently.
• Integrative Agitation Management (IAM) required within 30 days of hire.
• High school diploma, GED, or equivalent preferred.
• Two years of community college or business school preferred; may substitute for one year of required experience.
• Familiarity with flowcharting and advanced computer equipment such as modems, scanners, and Internet functions may be required for some positions.
• Knowledge of medical terminology may be required for some positions.
• Ability to effectively supervise, coordinate, and direct the work of others may be required for some positions.
• Required measles, mumps, varicella, and annual influenza immunizations as a condition of employment; medical or religious exemptions will be considered consistent with applicable law.

Nice To Haves

• Healthcare setting experience.
• High school diploma, GED, or equivalent.
• Completion of two years of community college or business school.
• Familiarity with flowcharting and advanced computer equipment such as modems, scanners, and Internet functions, where applicable.
• Knowledge of medical terminology, where applicable.

Responsibilities

• Perform comprehensive administrative support duties and complex administrative functions with minimal supervision.
• Support a member of the Senior Leadership team or lead or supervise other secretarial and/or clerical staff.
• Coordinate demands on an administrator’s time and arrange their schedule.
• Create, organize, and maintain filing systems and handle routine administrative duties.
• Coordinate multiple priorities, solve problems, organize and prioritize work, and meet deadlines with minimal supervision.
• Handle confidential, politically sensitive, or community issues professionally and ethically.
• Perform complex administrative duties, manage data, and independently carry out non-standard projects.
• When required, effectively supervise, coordinate, and direct the work of others.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED