Facility Planning Project Coordinator, Facilities Planning Development, Full Time, Day

MarinHealth Medical Center•Bon Air, CA

About The Position

The Facility Planning Project Coordinator coordinates activities within the Facilities Planning department, managing projects related to buildings and space and performing comprehensive, complex administrative functions with minimal supervision. The role manages one or more phases of projects, space and property utilization, including plans, issues, risks, and budgets. The coordinator supports projects throughout MarinHealth’s Project Delivery System, from idea qualification and pre-design through design, construction, and closeout. The position works with internal stakeholders and external partners to develop project scopes, coordinate planning and construction activities, communicate project updates, track schedules and budgets, and ensure compliance with regulatory requirements. Work may also include space planning, property and tenant coordination, contractor bids, furniture and equipment procurement, facility risk assessments, and documentation of codes, standards, and regulations. This is a full-time, day-shift position scheduled for 40 hours per week. The role is not a patient-care position and does not have access to protected health information. The stated compensation range is $36.77–$55.15.

Requirements

Bachelor’s degree in Health Administration, Finance, Accounting, Business, or a related field is preferred; an equivalent combination of secondary education and training that provides the required knowledge, skills, and abilities may be considered.
Two or more years of experience in an acute-care setting managing small-to-mid-size projects, space design and utilization, and property management is desirable.
Significant experience using computer software, preferably in a Windows environment, at intermediate-to-advanced skill level, including word processing, spreadsheets, tables, graphs, and database management.
At least three years of progressively responsible administrative assistant experience is considered, preferably in a healthcare setting.
Integrative Agitation Management (IAMTAC) certification is required within 30 days of hire.
Effective communication skills and the ability to address situations appropriately to achieve required results.
Ability to work collaboratively and diplomatically with people at all organizational levels and with outside agencies.
Self-starter with strong analytical skills and the ability to handle complex, non-routine administrative duties, data, and projects.
Strong organization and prioritization skills; ability to present complex issues appropriately for the audience and subject matter.
Ability to work independently, coordinate multiple priorities, solve problems, and meet deadlines with minimal supervision.
Intermediate-to-advanced Microsoft Word skills; Excel or other spreadsheet skills; and experience with databases used to organize, maintain, and report data.
Ability to handle confidential, politically sensitive, or community issues professionally and ethically.
Working knowledge of basic construction terminology and familiarity with hospital codes, regulations, and standards, including The Joint Commission, OSHPD, CalOSHA, and Life Safety codes.
Must meet MarinHealth’s measles, mumps, varicella, and annual influenza immunization requirements, subject to medical or religious exemptions consistent with applicable law.

Nice To Haves

Bachelor’s degree in Health Administration, Finance, Accounting, Business, or a related field.
Two or more years of acute-care experience managing small-to-mid-size projects, space design and utilization, and property management.
Progressively responsible administrative assistant experience, preferably in a healthcare setting.
Project management certification.
Evidence Based Design (EDAC) certification.
Familiarity with flowcharting and advanced computer equipment such as modems and scanners, and with Internet functions.

Responsibilities

Provide input on departmental initiatives, directives, and strategies related to hospital operations, space changes, and communication with leadership and stakeholders.
Participate in project program and scope development and manage assigned responsibilities through all stages of the Project Delivery System, from idea qualification through project closeout.
Provide administrative and programmatic support to Facilities Planning initiatives, including documenting findings, solutions, and agreed-upon changes.
Conduct meetings, focus groups, and other forums to communicate project goals, approach, timeline, and progress, and to identify issues and collect ideas.
Communicate project information to relevant departments and personnel by developing memos, signage, letters, and flyers.
Develop and maintain workflow processes and role guidelines with other hospital departments, and build collaborative relationships to support shared objectives.
Contribute to the master schedule and help ensure projects are completed on time.
Work with project stakeholders to ensure compliance with regulatory standards, licensing requirements, and OSHPD criteria.
Assist with systems for monitoring Environment of Care, budgetary, financial, or statistical information.
Track project details to ensure standards and budgets are followed.
Support maintenance and tenant-improvement needs and plan major repairs, construction, and renovation in collaboration with management.
Assist in developing floor plans for new or revised hospital areas.
Conduct facility and project-specific risk assessments and report findings to Environment of Care at required intervals.
Attend assigned committees and workgroups, including Environment of Care, Finance Reconciliation, Construction in Progress, and Space and Construction Committee meetings.
Annually review and maintain the organization’s Analysis of Client Accommodations and submit changes to the California Public Health Department.
Maintain thorough, current documentation concerning codes, standards, regulations, and their application.
Participate in, organize, or coordinate special projects as directed, and develop and use written criteria for measuring work outcomes.
Develop and adhere to standards for furniture and finishes; work with end users to identify cost-effective designs and coordinate selections with internal and external customers.
As needed, support rental property acquisition or disposition, rental-rate changes, tenant occupancy intentions, lease compliance, maintenance follow-up, and leased-building management.
Solicit contractor bids, analyze quotes, recommend acceptance, and act as liaison between the hospital and contractors.
Coordinate major repairs, construction, and renovations with hospital staff, MIS, Telecommunications, Engineering, physicians, decorators, contractors, architects, and vendors.
Coordinate with vendors, Purchasing, and Finance to obtain equipment, furniture, carpeting, paint, flooring, and ergonomic equipment for departments.
Perform other duties as assigned.