Development Facility Coordinator Full Time
About The Position
Glow Brands is seeking a Facilities Coordinator to provide administrative and operational support across locations including Sun Tan City, Wellness City, Planet Fitness, Buff City Soap, and 7 Brew. The role coordinates service calls and preventive maintenance, tracks mechanical assets, and applies hands-on mechanical knowledge to troubleshoot facility issues. The coordinator works with vendors, landlords, operations teams, internal maintenance crews, and the Director of Facilities to support daily maintenance as well as capital projects, new store setups, remodels, and upgrades.
Requirements
- At least 5 years of administrative support experience, along with a solid mechanical or handyman background.
- Ability to read and interpret facility plans and blueprints.
- Ability to troubleshoot minor HVAC, plumbing, electrical, and general handyman issues.
- Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams; facility software such as Woven; document management, procurement, and invoice systems such as Docuware.
- Strong written and verbal communication skills, organizational skills, a customer-service mindset, and the ability to self-manage tasks by priority.
- Tenacity and a results-oriented approach.
- Availability for rotating on-call coverage for urgent facility issues during evenings and weekends.
- Ability to sit for extended periods and operate standard office and computer equipment.
- Ability to work occasionally in compact server or utility spaces with elevated noise levels and temperatures.
- Ability to lift or move up to 50 pounds, operate a pallet jack, and maneuver loaded skids.
- Ability to occasionally stand, walk, reach, climb, balance, stoop, kneel, or crouch.
Nice To Haves
- Basic knowledge of facilities maintenance management.
- Familiarity with Glow Brands businesses.
Responsibilities
- Receive and prioritize service requests by phone and email; troubleshoot minor HVAC, plumbing, electrical, and general handyman issues with store locations before arranging vendor calls.
- Read and interpret facility plans and blueprints to support location layouts, maintenance, and capital projects.
- Coordinate with vendors, property managers, operations teams, and internal maintenance crews to schedule and resolve service calls.
- Maintain master files, service databases, and mechanical asset tracking for all brand locations using Woven.
- Coordinate, track, and report on scheduled preventive maintenance programs.
- Update service-ticket costs, code and approve vendor invoices through Docuware, manage procurement, and maintain business licenses.
- Assist the Director of Facilities with capital projects, new store setups, remodels, upgrades, and monthly warehouse inventory counts.
Benefits
- Health insurance options, including medical, dental, and vision.
- Life insurance and disability coverage options.
- Paid time off.
- 401(k) with company match.
- Daily pay options.
- Employee discounts on products and services.
- Professional development and training.
- Casual dress code and free company apparel.
- Free tanning and spray tanning.
- Free wellness spa services.
- Employee wellness programs with a yearly $125 reimbursement option.
- Exclusive discounts at outside retailers.
- Free Planet Fitness Black Card gym membership in qualified areas.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
