Facility Coordinator

ISS•Kansas City, MO

2d•$24 - $26

About The Position

The Facility Coordinator coordinates activities and resources supporting site operations that affect multiple departments, systems, or workflows, including work with moderate to high risk and complexity and multiple projects. In partnership with the Key Account Manager, the coordinator helps ensure account operations follow approved operating guidelines and budgets. The role schedules preventive maintenance, responds to urgent maintenance requests, and participates in developing emergency preparedness plans. The position coordinates daily office-service needs, vendors, facility operations, budgets, inventory, invoices, and projects. It works with customer representatives, alliance partners, operations managers, and other internal and external stakeholders to meet contractual requirements and maintain facilities in a safe, cost-effective condition. The role also develops and tracks project schedules and changes, supports service improvements, and complies with company policies and HSEQ requirements. The listed schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The role involves sitting at a computer and walking or inspecting the site, each for approximately 50% of the time; long working hours and the ability to lift at least 10 pounds are also noted. The hourly pay range is $24.00 to $26.00. ISS offers full-time employees medical, dental, life, and disability insurance, plus a leave program based on employment status.

Requirements

Facility-management certification or equivalent.
Three years of experience in facility management.
Advanced proficiency with Microsoft Outlook, Excel, and Word.
Excellent customer-service skills.
Ability to work with a budget.
Ability to read and understand standard business documentation, including contract language.
Solid written and oral communication skills.
Strong organizational and team-building skills.
Demonstrated ability to manage several projects simultaneously and work under tight schedules.
Team-oriented approach and commitment to working in a quality environment.
Ability to lift a minimum of 10 pounds.
Ability to work under pressure and meet time deadlines during peak periods.
Adherence to HSEQ policies and procedures.

Responsibilities

Coordinate daily requirements and requests to operate and facilitate office services for the company.
Set up office-services vendors and supervise their work onsite.
Ensure facilities are operated and maintained safely and cost-effectively in accordance with customer requirements and contractual obligations.
Communicate operating philosophy, objectives, and expectations to help build the site team.
Work with the Key Account Manager to maintain the operations budget for all areas.
Maintain open communication with the customer, alliance partners, and operations managers.
Comply with company policies, procedures, and standards.
Develop and maintain detailed project schedules, including administrative tasks for all sites involved.
Coordinate interfaces among disciplines within Operations.
Track project changes and produce updated site-based schedules as agreed with upper management.
Maintain inventory levels.
Code invoices for approval to the correct cost centers and process them for payment.
Oversee or coordinate special projects required by the Facilities Department.
Schedule preventive maintenance, respond to urgent maintenance requests, and participate in creating emergency preparedness plans.
Collaborate with colleagues and stakeholders, transfer best practices, and support the promotion and development of ISS.
Participate in HSEQ training, follow safety and environmental protocols, uphold quality standards, and report potential hazards or compliance concerns.