Facility Coordinator

Amentum•Moline, IL

9d•$29 - $31

About The Position

Amentum is seeking a Facility Coordinator to support industrial operations and maintenance teams in Moline, Illinois. The role works with operations and maintenance staff to develop scheduled maintenance activities and processes, evaluate requirements for tools, equipment, and parts, and anticipate interruptions by developing backup plans that minimize impacts to facility functionality and scheduled events. Typical hours are Monday through Friday, 6:00 a.m. to 2:30 p.m., though hours may vary based on customer demand. The position may also require various shifts, weekends, and alternative work schedules. Compensation is listed as 29–31; the posting does not specify the pay period or currency. The position requires a bachelor’s degree in facility management, business administration, engineering, or a related technical field, or an equivalent combination of education and experience. Eight years of industrial facilities or production maintenance-related experience may substitute for college education. In addition, two years of planning experience in facility or production maintenance is required. Candidates must be proficient in a computerized maintenance management system (CMMS), and should have experience with Standard Operating Procedures (SOPs) and work instructions. The role involves extensive coordination with site maintenance, operations, events management, vendors, contractors, and security. It includes oversight of MRO materials and inventory, maintenance planning, safety inspections, asset and preventive maintenance reviews, and management of the vehicle and aerial lift fleet. The position requires the ability to obtain a security access badge at the client’s location. A valid driver’s license may be required. Candidates offered the position must pass a pre-employment substance abuse test. The position does not include sponsorship for United States work authorization. Physical requirements include repetitive wrist movement, extensive walking throughout facilities, occasional movement of light to medium-weight materials, and the ability to read documents and computer displays. The role requires use of office equipment and computers, travel to meetings throughout the site and potentially to nearby customer or vendor locations, and communication by telephone and in individual or group settings. Workers must wear steel-toe safety shoes and other personal protective equipment as needed, and be able to manage work-related stress while maintaining acceptable performance. Benefits listed include health, dental, and vision insurance; paid time off and holidays; retirement benefits including 401(k) matching; educational reimbursement; parental leave; an employee stock purchase plan; tax-saving options; disability and life insurance; and pet insurance. Benefits may vary by employment type, location, and applicable agreements.

Requirements

Bachelor’s degree in facility management, business administration, engineering, or a related technical field, or a demonstrated equivalent combination of education and experience.
Eight years of industrial facilities or production maintenance-related experience may be considered equivalent experience in place of college education.
Two years of planning experience in facility or production maintenance, in addition to the education or equivalent experience requirement.
Proficiency in a computerized maintenance management system (CMMS).
Experience working with and understanding Standard Operating Procedures (SOPs) and work instructions.
Must pass a pre-employment substance abuse test if offered the position.
May require a valid driver’s license.
Must be able to obtain a security access badge at the client’s location.
No sponsorship for United States work authorization is provided.
Ability to work various shifts, weekends, and alternative schedules may be required.
Ability to walk extensively throughout facilities, perform repetitive wrist movements, and move light to medium-weight materials as required.
Ability to read and understand documents and computer displays; use office equipment and computers; and communicate by telephone and in person, including in group meetings and presentations.
Demonstrated fluency using computers, including the full Microsoft product line.
Ability to attend meetings throughout the site and potentially travel to nearby customer or vendor locations.
Ability to interact professionally and courteously with clients and manage work-related stress while maintaining performance.
Wear steel-toe safety shoes and other personal protective equipment as needed.

Responsibilities

Coordinate event set-ups and conference room reservations with the events management team.
Uphold safety, health, and environmental procedures; communicate directly; and support EHS policies to ensure compliance with OSHA, EPA, company, and site-specific rules and regulations.
Develop the full scope of work, including the cost and time required, for repair, preventive, predictive, and improvement maintenance activities for buildings and grounds.
Initiate requisitions for MRO materials and oversee the storeroom to establish, maintain, improve, and optimize MRO inventory.
Conduct post-job reviews of subcontractors to verify work performed and satisfactory post-repair operation.
Coordinate with the Site Maintenance Manager and Operations to schedule the workforce and resources for workforce and cost optimization.
Create a critical spares list for chemical inventory and procure or identify sources of procurement to reduce lead times.
Coordinate safety inspections for rack capacities, fall protection, ladders, lifting and towing, overhead hoists, and other safety programs.
Assist with the monthly asset audit, with time devoted based on associated KPIs.
Assist with monthly PM validation, with time devoted based on associated KPIs.
Manage the vehicle and aerial lift fleet, ensuring regular inspections, coordinating repairs, and arranging temporary or permanent replacement equipment as needed.
Reconcile purchase card expenditures monthly.
Coordinate vendor and contractor access and escorts, and work with security on badge requests.
Perform other duties as assigned by the Manager or Supervisor.