Facility Coordinator

Amentum•Moline, IL

4d•Onsite

About The Position

Amentum is seeking a Facility Coordinator to support industrial operations and maintenance teams in Moline, Illinois. The coordinator works with operations and maintenance teams to develop scheduled maintenance activities and processes, evaluate the need for tools, equipment, and parts, and anticipate interruptions by developing backup plans that minimize impacts on facility functionality and scheduled events. Typical hours are Monday through Friday, 6:00 a.m. to 2:30 p.m., though hours may vary based on customer demand and the role may require various shifts, weekends, or alternative work schedules. The position plans and coordinates maintenance work, materials, contractors, events, inspections, and site resources. The Facility Coordinator supports compliance with safety, health, environmental, OSHA, EPA, company, and site-specific requirements. The job may require a valid driver’s license, the ability to obtain a security access badge, passing a pre-employment substance abuse test, and wearing required personal protective equipment. The role does not include sponsorship for United States work authorization. The position requires a bachelor’s degree in facility management, business administration, engineering, or a related technical field, or an equivalent combination of education and experience. Eight years of industrial facilities or production maintenance-related work may substitute for college education. In addition, two years of facility or production maintenance planning experience and proficiency in a computerized maintenance management system (CMMS) are required. Experience with standard operating procedures and work instructions, and fluency with the Microsoft product line, are also required. The hourly compensation range is $29–$31. Benefits may include health, dental, and vision insurance; paid time off and holidays; retirement benefits including 401(k) matching; educational reimbursement; parental leave; an employee stock purchase plan; tax-saving options; disability and life insurance; and pet insurance. Benefits may vary based on employment type, location, and applicable agreements.

Requirements

Bachelor’s degree in facility management, business administration, engineering, or a related technical field, or a demonstrated equivalent combination of education and experience; alternatively, eight years of industrial facilities or production maintenance-related experience may be considered equivalent to college education.
Two years of planning experience in facility or production maintenance, in addition to the education or equivalent experience requirement.
Proficiency in a computerized maintenance management system (CMMS).
Experience working with and understanding standard operating procedures (SOPs) and work instructions.
Demonstrated fluency in computer use, including the full Microsoft product line.
Ability to pass a pre-employment substance abuse test if offered the position.
May require a valid driver’s license.
Ability to obtain a security access badge at the client’s location.
Ability to work various shifts, weekends, and alternative work schedules as required.
Ability to perform repetitive wrist movements and walk extensively throughout facilities during the workday.
Ability to read and understand documents and information displayed on a computer screen.
Ability to use office equipment and a computer keyboard to access databases, send and receive messages, and prepare documents.
Ability to attend meetings throughout the site and potentially travel to other customer or vendor locations in the area.
Ability to communicate by telephone and in one-on-one or group discussions, meetings, and presentations.
Ability to move light to medium-weight materials into desks, filing cabinets, and other storage locations.
Ability to interact professionally and in a friendly manner with clients, including during stressful periods.
Ability to wear steel-toe safety shoes, safety glasses, gloves, hard hats, and other personal protective equipment as needed.
Ability to cope with job and work-environment stressors while maintaining acceptable performance and contribution.
United States work authorization sponsorship is not provided.

Responsibilities

Coordinate event set-ups and conference room reservations with the events management team.
Uphold safety, health, and environmental procedures; communicate directly; and support EHS policies to ensure compliance with OSHA, EPA, company, and site-specific rules and regulations.
Develop the full scope of work, including cost and time estimates, for repair, preventive, predictive, and improvement maintenance activities for buildings and grounds.
Initiate requisitions for MRO materials and oversee the storeroom to establish, maintain, improve, and optimize MRO inventory.
Conduct post-job reviews of subcontractors to confirm that the work was performed and that post-repair operation is satisfactory.
Coordinate with the Site Maintenance Manager and Operations to schedule workforce and resources for workforce and cost optimization.
Create a critical spares list for chemical inventory and procure items or identify procurement sources to reduce lead times.
Coordinate safety inspections for rack capacities, fall protection, ladders, lifting and towing, overhead hoists, and other safety programs.
Assist with the monthly asset audit, with time devoted based on associated KPIs.
Assist with monthly PM validation, with time devoted based on associated KPIs.
Manage the vehicle and aerial lift fleet; ensure regular inspections, coordinate equipment repairs, and coordinate temporary or permanent equipment replacements as needed.
Reconcile purchase card expenditures monthly.
Coordinate vendor and contractor access and escort, and coordinate badge requests with security.
Perform other duties as assigned by the Manager or Supervisor.