Development Facility Coordinator Full Time

Glow Brands Corporate•Elizabethtown, KY

22h

About The Position

Glow Brands is seeking a Facilities Coordinator to provide administrative and operational support across its Sun Tan City, Wellness City, Planet Fitness, Buff City Soap, and 7 Brew locations. The role facilitates service calls, manages preventive maintenance programs, tracks mechanical assets, and uses hands-on mechanical expertise to troubleshoot facilities issues. The coordinator receives and prioritizes requests, communicates with vendors and internal teams, maintains service and asset records, and supports financial and procurement processes. The role also assists the Director of Facilities with capital projects, new store setups, remodels, upgrades, and warehouse inventory. Rotating on-call availability is required for urgent facility issues during evenings and weekends.

Requirements

At least 5 years of administrative support experience.
A solid mechanical or handyman background, including the ability to troubleshoot minor HVAC, plumbing, electrical, and general handyman issues.
Ability to read and interpret facility plans and blueprints.
Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
Ability to use facility software (Woven), document management, procurement, and invoice systems (Docuware).
Strong written and verbal communication skills.
Strong organizational skills, a customer-service mindset, results orientation, and the ability to self-manage tasks by priority.
Ability to work rotating on-call availability during evenings and weekends for urgent facility issues.
Ability to sit for extended periods and operate standard office and computer equipment.
Ability to lift or move up to 50 pounds, operate a pallet jack, and maneuver loaded skids.
Ability to occasionally stand, walk, reach, climb, balance, stoop, kneel, or crouch.

Nice To Haves

Basic knowledge of facilities maintenance management.
Familiarity with Glow Brands businesses.

Responsibilities

Receive and prioritize service requests by phone and email; troubleshoot minor HVAC, plumbing, electrical, and general handyman issues before arranging vendor calls.
Read and interpret facility plans and blueprints to assist with location layouts, maintenance, and capital projects.
Coordinate service calls with vendors, property managers, operations teams, and internal maintenance crews.
Maintain master files, service databases, and mechanical asset tracking across locations using Woven.
Coordinate, track, and report on scheduled preventive maintenance programs.
Update service ticket costs; code and approve vendor invoices via Docuware; manage procurement and maintain business licenses.
Assist the Director of Facilities with capital projects, new store setups, remodels, and upgrades.
Perform monthly warehouse inventory counts.