Project Coordinator II - Planning & Development

Pasco County•New Port Richey, FL

About The Position

The Project Coordinator II performs advanced clerical and accounting work and handles individual responsibilities while coordinating with planners, engineers, and support staff. The role supports the Business Manager with operating and capital improvement project budgets, asset acquisitions, departmental accounting, contracts, and project closeouts. It also coordinates business improvement projects, standard operating procedures, Accela data analytics, and updates to the departmental website. Other duties include preparing reports and Board of County Commissioners materials, responding to public records requests and Accela inquiries, and assisting citizens at the department’s front reception desk. Employees may be assigned duties outside the normal scope, location, and schedule of the position before, during, or after an emergency.

Requirements

Associate degree from an accredited college or university and two years of experience in planning; alternatively, high school graduation or an acceptable equivalency diploma and four years of experience.
Two years of experience in a governmental or regulatory agency office environment.
Valid Florida driver's license.
Knowledge of business English, basic accounting, and office procedures.
Ability to type, format, and proof documents so they are ADA compliant; compose letters and memoranda for senior management and the Board of County Commissioners.
Ability to research and maintain records, departmental contracts, and purchase orders, and independently prepare agenda memoranda, new-hire paperwork documentation, invoices, and reports.
Ability to perform arithmetic calculations quickly and accurately.
Strong knowledge of Microsoft Office Suite, including Word, Access, Excel, and PowerPoint.
Ability to work independently with minimal supervision and make decisions in accordance with departmental regulations or policy.
Ability to communicate effectively using verbal, written, and visual communication.

Responsibilities

Assist the Business Manager with preparation, processing, and administration of annual operating and capital improvement project budgets and asset acquisitions.
Coordinate departmental and divisional business improvement projects, standard operating procedures, and Accela data analytics.
Compile, dictate, and prepare Board of County Commissioners agenda materials and interdepartmental memoranda associated with Task Orders.
Prepare intermediate reports and annual inventory reports as required.
Manage webpages and coordinate updates to the departmental website.
Assist with processing final pay requests, final project costs, and project closeouts outlined in Task Orders.
Provide schedule coverage for the supervisor.
Coordinate contracts and Notices to Proceed with the Business Manager and act as liaison to the Purchasing Department and Branch Fiscal office.
Support the Business Manager, Accountant, and Development Application Services with departmental accounting activities as needed.
Provide application support to customers with Accela inquiries.
Research, maintain, and respond to departmental Public Records Requests.
Assist citizens with inquiries and questions at the front reception desk.
Perform related work as required.
Work before, during, or after emergencies and, when assigned, perform duties outside the normal scope, location, or schedule of the position.