Administrative Assistant Facilities
About The Position
With limited supervision, the Administrative Assistant Facilities performs clerical, administrative, and general duties, including telephone reception, record and file maintenance, and mail distribution. The role organizes and maintains files and correspondence, follows up on pending matters, answers routine questions, and provides information to callers and visitors. It schedules appointments and coordinates meeting arrangements, prepares standard reports by gathering and summarizing data, and operates a personal computer and appropriate software. The position resolves most questions and problems independently and refers more complex issues to higher levels. The role supports office and facilities operations, including supplies, maintenance coordination, access control, meeting and event setup, invoice processing, and administrative duties as needed. The position is based in Eagle, Idaho and requires a regular on-site Monday–Friday, 8 a.m.–5 p.m. schedule.
Requirements
- Three years of related experience.
- Ability to maintain a regular on-site Monday–Friday, 8 a.m.–5 p.m. schedule, with time off scheduled according to company time-off and leave policies.
- Proficiency in Microsoft Office, including knowledge of Microsoft Outlook, Excel, and PowerPoint.
- Ability to multitask, prioritize time, take initiative, and anticipate and resolve issues.
- Self-starter who can work with little or no supervision or direction.
- Ability to handle confidential issues with the utmost discretion.
- Ability to communicate clearly, concisely, and effectively with people at all levels, internally and externally.
- Ability to stoop, bend, twist, and lift up to 20 pounds unassisted.
Responsibilities
- Answer multi-line telephone calls and distribute incoming mail and overnight deliveries.
- Order office supplies.
- Liaise with the building manager to manage office maintenance.
- Schedule routine maintenance of test kitchen equipment.
- Inventory and order kitchen supplies as requested, primarily by Facilities or Marketing.
- Process invoices for office expenses.
- Support electronic and physical access control, including badge management, access administration, and visitor management.
- Set up and coordinate meeting rooms and events.
- Assist with administrative duties as needed, including expense reports, travel arrangements, document preparation, calendar maintenance, PowerPoint presentations, Excel spreadsheets, and other clerical work.
- Maintain records and files, organize correspondence, and follow up on pending matters.
- Schedule appointments and coordinate meeting arrangements.
- Prepare standard reports by gathering and summarizing data.
- Answer routine questions, provide information to callers and visitors, resolve most questions and problems independently, and refer complex issues to higher levels.
Benefits
- Medical, dental, and vision insurance.
- Flexible Spending Accounts for health and dependent care, Health Reimbursement Accounts, and Health Savings Accounts.
- Well-being programs, including companywide events and a wellness incentive program.
- Paid time off.
- 401(k) plan with company contributions.
- Financial planning services.
- Employee stock purchase program.
- Life and accident insurance.
- Family-friendly employee events.
- Employee Assistance Program services, including mental health and concierge-type services.
- Compensation and bonus incentive programs.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
