Administrative Assistant Facilities

Lamb Weston•Eagle, ID

6d•Onsite

About The Position

With limited supervision, the Administrative Assistant Facilities performs clerical, administrative, and general duties, including telephone reception, record and file maintenance, and mail distribution. The role organizes files and correspondence, follows up on pending matters, answers routine questions, provides information to callers and visitors, schedules appointments, and coordinates meeting arrangements. The position also prepares standard reports by gathering and summarizing data, operates a personal computer and relevant software, resolves most questions and problems independently, and refers more complex issues to higher levels. The role supports office and facilities operations by managing supplies, coordinating maintenance and meeting-room setups, assisting with access control and visitor management, and processing office expense invoices. Additional administrative support may include expense reports, travel arrangements, document preparation, calendar maintenance, presentations, spreadsheets, and other clerical work.

Requirements

Three years of related experience.
Ability to maintain a regular on-site Monday–Friday, 8 a.m.–5 p.m. schedule, with time off scheduled according to company time-off and leave policies.
Proficiency in Microsoft Office, including knowledge of Microsoft Outlook, Excel, and PowerPoint.
Ability to multitask, prioritize time, take initiative, and anticipate and resolve issues.
Self-starter able to work with little or no supervision or direction.
Ability to handle confidential issues with utmost discretion.
Ability to communicate clearly, concisely, and effectively with people at all levels, internally and externally.
Ability to stoop, bend, twist, and lift up to 20 pounds unassisted.

Responsibilities

Answer multi-line telephone calls and distribute incoming mail and overnight deliveries.
Order office supplies.
Serve as liaison with the building manager to manage office maintenance.
Schedule routine maintenance of test kitchen equipment.
Inventory and order kitchen supplies as requested, primarily by facilities or marketing.
Process invoices for office expenses.
Support electronic and physical access control, including badge management, access administration, and visitor management.
Set up and coordinate meeting rooms and events.
Assist with expense reports, travel arrangements, document preparation, calendar maintenance, PowerPoint presentations, Excel spreadsheets, and other clerical duties as needed.
Maintain records and files, organize correspondence, follow up on pending matters, answer routine questions, and provide information to callers and visitors.
Schedule appointments and coordinate meeting arrangements.
Prepare standard reports by gathering and summarizing data.
Operate a personal computer and appropriate software; resolve most questions and problems independently and refer more complex issues to higher levels.

Benefits

Medical, dental, and vision insurance.
Flexible Spending Accounts for health and dependent care, and Health Reimbursement Accounts.
Well-being programs, including companywide events and a wellness incentive program.
Paid time off.
401(k) plan with company contributions.
Financial planning services.
Employee stock purchase program.
Health Savings Accounts.
Life and accident insurance.
Family-friendly employee events.
Employee Assistance Program services, including mental health and concierge-type services.
Compensation and bonus incentive programs.