Facilities Administrative Assistant

Aston Carter • Halethorpe, MD

6d • $24 - $26 • Onsite

About The Position

The Facilities Administrative Assistant supports office operations and facility-related activities to maintain an organized, professional, and efficient work environment. The role provides administrative support to management and departments while coordinating building services, maintenance, safety documentation, workplace logistics, and vendor and contractor activities. It is an onsite contract-to-hire position based in Halethorpe, Maryland, with a listed pay range of $24.03–$26.44 per hour. Compensation within the range depends on factors including qualifications, skills, relevant experience, job knowledge, geographic location, and internal equity. The posting says eligible benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) plan; life insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave.

Requirements

• Proficiency in Excel for data entry.
• Experience with Outlook.
• Strong administrative support skills.
• Experience in office management or administrative roles.
• Eagerness and willingness to learn.
• Ability to handle varied responsibilities and adapt to changing needs.

Nice To Haves

• Bachelor's degree.
• Desire to grow within an organization and pursue security clearance.

Responsibilities

• Manage incoming calls, emails, mail, and general office correspondence.
• Greet visitors, coordinate visitor access, and maintain sign-in records.
• Order and maintain office, breakroom, and general consumable supplies.
• Coordinate meetings, conference-room scheduling, and company events.
• Maintain company records and administrative files.
• Assist with data entry, spreadsheets, reports, and document preparation.
• Coordinate employee onboarding logistics, including workspace setup and access requests.
• Coordinate shipping, receiving, and outgoing mail or packages.
• Provide general administrative support to management and other departments.
• Maintain the cleanliness, organization, and appearance of office and common areas.
• Coordinate building maintenance, repairs, and service calls.
• Serve as the primary contact for landlords, property managers, and facility service providers.
• Schedule and oversee janitorial, landscaping, pest control, and other facility services.
• Monitor facility conditions, identify maintenance needs, and follow up on corrective actions.
• Monitor inventory of facility supplies, tools, and maintenance materials.
• Coordinate waste removal, recycling, and housekeeping activities.
• Support facility improvements, office moves, furniture arrangements, and workspace changes.
• Assist with workplace safety documentation and inspection records.
• Maintain emergency contact lists and assist with emergency preparedness activities.
• Track facility-related corrective actions and ensure issues are addressed promptly.
• Support compliance with company safety policies and applicable building requirements.
• Coordinate contractor access and collect required documentation before work begins.
• Coordinate maintenance requests for production areas and shared workspaces.
• Organize storage areas, conference rooms, and common-use equipment.
• Track facility work orders and communicate status updates to affected departments.
• Support inventory tracking for shared equipment, furniture, and other company assets.
• Coordinate deliveries of facility-related purchases.
• Help maintain an organized, clean, and professional environment across office and manufacturing areas.
• Respond to employee requests and resolve routine administrative or facility issues in a timely manner.
• Maintain clear communication with employees, management, vendors, and contractors.
• Identify opportunities to improve office organization, facility efficiency, and cost control.
• Maintain accurate records of purchases, maintenance activities, inspections, and service contracts.
• Prioritize tasks based on urgency, safety, and business needs.

Benefits

• Medical, dental, and vision coverage, if eligible.
• Critical illness, accident, and hospital coverage, if eligible.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
• Voluntary life and AD&D insurance for the employee and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off or leave, which may include PTO, vacation, or sick leave, if eligible.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed