Administrative Assistant Facilities

Lamb Weston•Eagle, ID

6d•Onsite

About The Position

With limited supervision, the Administrative Assistant performs clerical, administrative, and general duties, including telephone reception, record and file maintenance, and mail distribution. The role organizes and maintains files and correspondence, follows up on pending matters, answers routine questions, and provides information to callers and visitors. It schedules appointments and coordinates meetings, prepares standard reports by gathering and summarizing data, and operates a personal computer and appropriate software. The position resolves most questions and problems independently and refers more complex issues to higher levels. The role is based in Eagle, Idaho, and requires a regular on-site Monday–Friday, 8 a.m.–5 p.m. schedule. The position supports office and facilities operations, including maintenance coordination, kitchen and office supplies, invoices, access control, and meeting and event setup. It also provides administrative support such as expense reports, travel arrangements, document preparation, calendar maintenance, and presentations and spreadsheets. Lamb Weston describes itself as a global food manufacturer with more than 10,000 employees. The company offers compensation and incentive programs and a range of benefits, which may vary by location, role or level, job status, and applicable collective bargaining agreements.

Requirements

At least 3 years of related experience.
Ability to maintain a regular on-site Monday–Friday, 8 a.m.–5 p.m. schedule, with time off scheduled according to company time-off and leave policies.
Proficiency in Microsoft Office, including knowledge of Microsoft Outlook, Excel, and PowerPoint.
Ability to multitask, prioritize time, take initiative, and anticipate and resolve issues.
Self-starter able to work with little or no supervision or direction.
Ability to handle confidential issues with the utmost discretion.
Ability to communicate clearly, concisely, and effectively with people at all levels, internally and externally.
Ability to stoop, bend, twist, and lift up to 20 pounds unassisted.

Responsibilities

Answer multi-line telephone calls and distribute incoming mail and overnight deliveries.
Order office supplies.
Liaise with the building manager to manage office maintenance.
Schedule routine maintenance for test kitchen equipment.
Inventory and order kitchen supplies, primarily as requested by Facilities or Marketing.
Process invoices for office expenses.
Support electronic and physical access control, including badge management, access administration, and visitor management.
Set up and coordinate meeting rooms and events.
Assist with administrative duties as necessary, including expense reports, travel arrangements, document preparation, calendar maintenance, PowerPoint presentations, Excel spreadsheets, and other clerical duties.
Organize and maintain files and correspondence and follow up on pending matters.
Answer routine questions and provide information to callers and visitors.
Schedule appointments, coordinate meetings, and prepare standard reports by gathering and summarizing data.
Resolve most questions and problems independently and refer more complex issues to higher levels.

Benefits

Medical, dental, and vision insurance.
Flexible Spending Accounts for health and dependent care, and Health Reimbursement Accounts.
Well-being programs, including companywide events and a wellness incentive program.
Paid time off.
401(k) plan with company contributions.
Financial planning services.
Employee stock purchase program.
Health Savings Accounts.
Life and accident insurance.
Family-friendly employee events.
Employee Assistance Program services, including mental health and other concierge-type services.
Compensation and bonus incentive programs.