Administrative Assistant 633126

Oklahoma State University • Stillwater, OK

5d • Onsite

About The Position

The Administrative Assistant for Academic Services for Student-Athletes provides administrative, financial, and operational support to the Associate AD Academic Services and the Academic Services for Student-Athletes staff. The position supports departmental budgets, purchasing and inventory processes, payroll administration, travel and reimbursement coordination, scheduling, and day-to-day office operations. It also oversees administrative functions related to academic support services, including student-athlete communications, academic awards programs, and NCAA grant management. Nights and weekends may be required as needed. The incumbent is required to maintain a cellular or other electronic communication device; salary includes compensation to apply toward use of a personal cellular device.

Requirements

• High school diploma or GED, conferred on or before the agreed-upon start date.
• Five years of related experience in positions of progressive administrative responsibility and skills; post-secondary education may substitute for years of required experience.
• Knowledge of Microsoft Office programs and Adobe Acrobat.
• Maintain a cellular or other electronic communication device.

Nice To Haves

• Bachelor's degree.

Responsibilities

• Provide administrative, financial, and operational support to the Associate AD Academic Services and Academic Services for Student-Athletes staff.
• Support management of departmental budgets.
• Manage purchasing and inventory processes.
• Administer payroll.
• Coordinate travel and reimbursements.
• Manage scheduling and day-to-day office operations.
• Oversee administrative functions related to academic support services, including student-athlete communications, academic awards programs, and NCAA grant management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED