Accounts Payable Accountant
Commonwealth of Massachusetts • Boston, MA3d • Hybrid
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Accounts Payable Accountant
Commonwealth of Massachusetts•Boston, MA
•Hybrid
About The Position
The Executive Office of Housing and Livable Communities (EOHLC) is seeking an Accounts Payable Accountant/Accountant III in the Office of Administration & Finance/Division of Public Housing and Rental Assistance. The incumbent provides financial, administrative, and programmatic support to the agency’s housing programs. The Accountant III maintains information tracking systems and financial records; prepares and processes payments and other financial transactions for the Bureau of Housing Development and Construction (BHDC); reconciles account balances; produces financial reports; provides technical assistance to local housing authorities and agency staff; and resolves accounting problems. The position reviews payment requests, confirms their appropriateness and the availability of funds, and prepares payment documents to meet deadlines. It also processes payment notifications, tracks payments on hold, works with program managers on contracts and encumbrances, and maintains payment documentation for timely retrieval and audit requirements. The role maintains proficiency in MOSAIC, CapHub, Microsoft Office, and other software; updates the Capital Vendor/Admin Tracking system daily with MOSAIC status data; and recommends payment-process improvements, including participation in development of a web-based system. The position is expected to follow a hybrid work model combining in-office workdays and work-from-home days, as needed. Applicants should upload a resume and cover letter. Salary placement is determined by relevant experience and education and applicable Human Resources Division guidelines.
Requirements
- At least three years of full-time or equivalent part-time professional experience in accounting or auditing, including at least one year in a supervisory, administrative, or managerial capacity, or an accepted equivalent combination of experience and education.
- An associate’s degree with a major in accounting, business administration, or business management may substitute for up to one year of the required accounting or auditing experience.
- A bachelor’s degree with a major in accounting, business administration, or business management may substitute for up to two years of the required accounting or auditing experience.
- A graduate degree with a major in accounting, business administration, or business management may substitute for the required experience. Education toward a degree is prorated based on the proportion of degree requirements completed.
Nice To Haves
- Demonstrated proficiency using Microsoft Word, Excel, Access, and MOSAIC.
- Excellent time-management skills and the ability to prioritize work.
- Ability to work in a fast-paced environment.
- Good written and oral communication skills.
- Attention to detail and exceptional organizational skills.
Responsibilities
- Review and analyze payment requests for direct vendors and staff expenses, checking appropriateness and the availability of funds in appropriation accounts, program balances, and capital spending limits.
- Prepare payment documents (PRCs) so funds are released in time to meet prompt-pay discounts and other deadlines.
- Process payment notifications to local housing authorities as needed.
- Maintain a spreadsheet of payments on hold and update it as payments are made and problems are resolved.
- Work with program managers to process contracts and encumbrance documents for direct vendors.
- Process local housing authority contracts and encumbrances (CTs) and payments (PRCs) as needed.
- Maintain accurate payment documentation files for timely information retrieval and audit requirements, electronically filing contract and payment documents within two weeks of processing.
- Maintain proficiency in MOSAIC, CapHub, Microsoft Office applications, and other software by keeping current on enhancements.
- Update the Capital Vendor/Admin Tracking system daily with MOSAIC status data.
- Recommend ways to streamline the payment process, including participating in development of a web-based system.
- Maintain financial records and tracking systems, reconcile account balances, produce financial reports, provide technical assistance to local housing authorities and agency staff, and resolve accounting problems.
Benefits
- Comprehensive employee benefits and rewards.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
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