Accounting Specialist - Accounts Payable

Grant PUD•Ephrata, WA

3d•Onsite

About The Position

Under general supervision, performs accounting and accounts payable functions to support accurate and timely invoice, payment, and financial-record processing. Serves as the primary initiator of Accounts Payable processes, maintaining invoice workflows and ensuring compliance with established accounting policies and procedures. Provides support in general accounting, stores accounting, fund accounting, transportation accounting, and financial reporting. Works collaboratively with team members and communicates professionally with internal and external customers while representing Grant PUD positively. The position is primarily performed in a standard office setting and includes onsite work at assigned Business Unit locations. The position is listed as not eligible for a hybrid work arrangement and has a typical eight-hour shift. Duties may include other assignments or work in other functional areas. If needed to operate a Grant PUD vehicle for business purposes, the employee must refer to the Vehicle/Asset Usage Policy, IS-TA-POL-001.

Requirements

Associate’s degree (AA/AS) in accounting or a related field, or one additional year of relevant experience in lieu of the degree.
Three years of progressively responsible experience in accounting, accounts payable, or a related field.
Knowledge of payable processes, including SharePoint workflows, follow-up, fundamental accounting concepts, general accounting software, data entry, sales and use tax concepts, and approval processes for prompt payment.
Skills in bookkeeping and/or accounting, working with vendors, and file and records management.
Effective and accurate verbal and written communication skills, good people skills, and the ability to multitask.
Ability to operate a personal computer and general office equipment, enter data and type accurately and quickly, and use Microsoft Office products.
Commitment to organizational priorities, compliance, and workplace safety.

Nice To Haves

Bachelor’s degree in Business Administration, Accounting, or a related field.

Responsibilities

Analyze invoices, contracts, purchase orders, direct payments, reimbursements, and related documents; determine and route required approval workflows; verify documentation; and facilitate timely, accurate entry into the financial system.
Maintain knowledge of vendor accounts and relationships; review and reconcile vendor statements; communicate payment issues or discrepancies; and identify and resolve invoice irregularities.
Troubleshoot purchase order and invoice-processing issues in accounting systems, monitor invoice entry, and collaborate with departments such as Warehouse and Procurement to resolve discrepancies.
Process invoices in financial systems and apply credits to the appropriate invoices while maintaining data accuracy and integrity.
Establish and maintain vendor records in accordance with record-retention requirements; support timely and accurate payables processing and escalate issues as needed.
Serve as a lead subject-matter resource for invoice processing to support workflow completion and consistency.
Research and resolve sales and use tax problems, respond to accounts payable inquiries, and identify opportunities for process improvements and operational efficiencies.
Assist in developing and maintaining procedures and tasks related to job duties, and act as a resource for accounts payable questions and issue resolution.
Demonstrate commitment to Grant PUD’s mission, vision, values, strategic plan, and Grant PUD / IBEW Local 77 Code of Excellence; comply with applicable laws, regulations, security guidelines, policies, and procedures.
Participate in the safety program by following safety procedures, alerting others to hazards, reporting incidents or close calls to a supervisor within 24 hours, and accepting feedback on safety performance.