Accounting Specialist - Accounts Payable

Grant County Public Utility District•Ephrata, WA

23h•$31 - $47•Onsite

About The Position

Under general supervision, performs a variety of accounting and accounts payable functions to support accurate and timely processing of invoices, payments, and financial records. Serves as the primary initiator of Accounts Payable processes, maintaining invoice workflow and ensuring compliance with established accounting policies and procedures. Provides support in general accounting, stores accounting, fund accounting, transportation accounting, and financial reporting activities. Works collaboratively with team members and communicates professionally with internal and external customers while representing Grant PUD in a positive manner. The position is primarily performed in a standard office setting and requires onsite work at the locations of assigned Business Units. The typical shift is eight hours. Hybrid work is not available for this position.

Requirements

Associate’s degree (AA/AS) in accounting or a related field, or one additional year of relevant experience in lieu of the degree.
Three years of progressively responsible experience in accounting, accounts payable, or a related field.
Knowledge of payable processes, including SharePoint workflows, follow-up, fundamental accounting concepts, general accounting software, data entry, sales and use tax concepts, and approval processes for prompt payment.
Skills in bookkeeping and/or accounting, working with vendors, and file and records management.
Effective and accurate verbal and written communication skills, good people skills, and the ability to multitask.
Ability to operate a personal computer and general office equipment, type and enter data with speed and accuracy, and use Microsoft Office products.

Nice To Haves

Bachelor’s degree in Business Administration, Accounting, or a related field.

Responsibilities

Analyze incoming invoices, contracts, purchase orders, direct charges, reimbursements, and related documents; determine approval workflows; route transactions to approvers; verify documentation; and facilitate timely entry into the financial system.
Maintain knowledge of vendor accounts and relationships; review and reconcile vendor statements; communicate payment issues or discrepancies; and identify and resolve invoice irregularities.
Troubleshoot purchase order and invoice processing issues in accounting systems, monitor invoice entry, and collaborate with other Grant PUD departments, including Warehouse and Procurement, to resolve discrepancies.
Process invoices in financial systems and apply credits to the appropriate invoices while maintaining data accuracy and integrity.
Establish and maintain vendor records in accordance with record-retention requirements, support timely and accurate payables processing, escalate issues as needed, and serve as a lead subject matter expert for invoice processing.
Research and resolve sales and use tax problems, respond to accounts payable inquiries, identify process improvements and operational efficiencies, and assist with developing and maintaining procedures related to job duties.
Act as a resource for accounts payable questions, concerns, and issue resolution.
Demonstrate commitment to Grant PUD’s mission, vision, values, strategic plan, and Grant PUD / IBEW Local 77 Code of Excellence, and behave in alignment with these organizational priorities.
Understand and adhere to applicable compliance requirements, including laws, regulations, security guidelines, and Grant PUD policies and procedures.
Participate in the safety program by following safety policies, alerting supervisors and coworkers to unsafe conditions, reporting safety incidents or close calls within 24 hours, and accepting feedback about safety performance.
If needed to operate a Grant PUD vehicle for business purposes, follow the Vehicle/Asset Usage Policy, IS-TA-POL-001.