Accounting Coordinator (Accounts Payable Specialist)

JK2 Scenic•Apopka, FL

About The Position

JK2 Scenic is a full-service theming contractor serving the retail, theme park, entertainment, hospitality, and restaurant industries. The company specializes in handcrafted millwork, specialty fabrication, retail fixture restoration, props, and theming. The Accounting Coordinator supports the company’s accounting operations, primarily focusing on accounts payable, accurate job costing, and positive vendor relationships. Working closely with the accounting team, this role helps meet deadlines, supports month-end closing, and keeps vendor accounts current and in good standing. Additional duties include assisting with accounts receivable, subcontractor billing and payments, lien waivers and releases, job costing, and other accounting and administrative tasks as needed.

Requirements

Experience with accounts payable and accounts receivable processes.
Proficiency in Microsoft Excel and Microsoft Office.
Strong attention to detail and commitment to accuracy.
Ability to maintain organized, accurate, and confidential financial records.
Strong communication and problem-solving skills, including the ability to work professionally with vendors, subcontractors, clients, and internal team members.
Ability to work independently, take initiative, manage priorities, and meet deadlines.
Commitment to JK2 Scenic’s core values: Creative Minded, Solution Driven, Quality Focused, and Teamwork.

Nice To Haves

Experience working for a construction general contractor or subcontractor.
Familiarity with construction accounting, including project-based billing, job costing, and subcontractor payments.
Knowledge of construction lien waivers and releases.
Experience with Sage 100 Contractors or other accounting software.

Responsibilities

Enter and process accounts payable invoices in the accounting system.
Accurately code invoices and assign them to the appropriate jobs and cost categories.
Monitor and manage the accounting email inbox, following up on and resolving requests promptly.
Reconcile vendor statements monthly and investigate discrepancies.
Communicate professionally with vendors to resolve invoice, payment, and account issues.
Assist with subcontractor billing, payment processing, and related documentation.
Maintain accurate financial records and organized vendor files, including W-9s, certificates of insurance, and lien waivers and releases.
Assist with accounts receivable activities as needed.
Support preparation and processing of lien waivers and releases for project billings and payments.
Assist with month-end accounting procedures and deadlines.
Provide support for other accounting and office-related needs as required.